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Talent and Culture Administrator
2 months ago
As a key member of our People & Culture team, the P&C Assistant will play a vital role in ensuring the efficient management of administrative functions within the department. This position involves delivering a thorough and proactive service across The Travel Corporation while assisting the team in executing daily operations and protocols.
Key Responsibilities
- Oversee the P&C system (HiBob), managing employment contracts, change letters, termination letters, and all related employee documentation.
- Administer a shared inbox, addressing a range of employee inquiries promptly and courteously, ensuring that staff are informed about TTC's benefits, and maintaining up-to-date internal communications on the intranet.
- Assist in recruitment efforts by posting job advertisements both internally and externally as needed.
- Collaborate with the Payroll Manager to ensure accurate and timely information is provided, adhering to payroll schedules.
- Facilitate and engage in P&C discussions with team members and management.
- Organize and coordinate social events and health and wellness initiatives.
- Help in planning, compiling, and promoting quarterly training programs and monthly training schedules, while managing compliance training assignments on our Learning Management System (LMS) and addressing ad-hoc inquiries (including recording training attendance).
- Identify, manage, and promote Corporate Social Responsibility (CSR) and volunteering opportunities.
- Support various ad-hoc requests and projects as they arise.
- Assist the team by accurately documenting sensitive meeting minutes, including those related to grievances, disciplinary actions, performance evaluations, and attendance management.
- Ensure the accuracy and currency of the P&C database and employee personal files, aiding payroll processes by creating and maintaining employee records.
- Stay informed about legal requirements and industry best practices, ensuring that HR policies and procedures are compliant with relevant regulations.
Experience
- Self-motivated and proactive with a flexible work approach.
- Strong team player with a positive and enthusiastic demeanor.
- Proficient in MS Office applications, including Word, Excel, and PowerPoint.
- Exceptional communication, organizational, and interpersonal skills with a keen attention to detail.
- Ability to effectively communicate at all levels (both written and verbal), fostering strong relationships.
- Dependable and capable of following instructions accurately while managing multiple tasks in a fast-paced environment. A proactive and innovative mindset is essential for adding continuous value.
- Demonstrated ability to handle confidential information with discretion while maintaining professionalism.
- Strong attention to detail and time management skills, with the ability to prioritize and manage competing demands.
This role presents an exciting opportunity for a P&C Assistant to develop their skills and gain valuable experience within one of the most dynamic industries globally. We seek a dedicated and driven individual to become an integral part of our talented, passionate, and service-oriented team.
