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Executive Assistant

2 months ago

Gloucester, Gloucestershire, United Kingdom Manpower UK Full time

About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior management team. As an Executive Assistant, you will be responsible for providing a professional interface between the manager and their department, the company, and external individuals and agencies.

Key Responsibilities

  • Provide exceptional levels of trust and confidence to protect the integrity of the senior manager.
  • Take initiative to ensure that tasks are met within acceptable timeframes with minimal supervision.
  • Manage conflicting priorities and authorise expenses.
  • Treat confidential and sensitive information with respect and integrity.
  • Manage key interfaces to ensure the smooth operational running of the manager's office.
  • Provide support to more than one manager.

Qualifications and Skills

  • GCSE/National Qualification standards (or equivalent) in English Language.
  • RSA Grade II (or equivalent) Typing qualification.
  • Organisational skills to organise complex events and manage business and personal priorities.
  • Influencing skills to make things happen and get results without alienating others.
  • People skills to maintain high levels of mutual trust with the Manager(s) and liaise professionally with others.
  • Previous secretarial/PA experience supporting senior managers.
  • Proof of excellent organisational skills, prioritisation, and ability to work in a team environment.
  • Problem-solving skills, taking initiative, strong interpersonal skills, and ability to maintain a cheerful temperament under pressure.

Specific Skills

  • Ability to communicate effectively with all levels of the organisation, both written and verbally.
  • Recognise the need for and respect confidentiality.
  • Be adaptable to new situations, tasks, and quickly learn new information.
  • Ability to work to and achieve deadlines.
  • Strong organisational skills and ability to prioritise and organise own work to a daily/weekly schedule.
  • Co-operate, work with, and support team members to achieve team department goals.

Experience

  • Previous secretarial experience using MS Office IT Packages.