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Law Firm Support Staff

2 months ago

Edinburgh, Edinburgh, United Kingdom Page Personnel Finance Full time

About the Role

Page Personnel Finance is seeking a highly skilled and organized Legal Secretary to join our team. As a Legal Secretary, you will play a vital role in supporting our lawyers and clients by providing administrative assistance and ensuring the smooth operation of our legal services.

Key Responsibilities

  • Client Service: Provide exceptional client service by communicating with clients, responding to their inquiries, and arranging meetings.
  • Document Management: Accurately transcribe legal documentation, meeting/attendance notes, and other correspondence using our digital dictation system.
  • Case Management: Utilize our case management system to update and manage legal documents and information efficiently, ensuring timely opening and closing of client files.
  • Administrative Support: Assist in the preparation of relevant forms, using online portals and ensuring compliance with regulatory requirements.
  • Office Tasks: Perform general office tasks, including filing, photocopying, scanning, and invoicing, to maintain a well-organized and efficient work environment.

Requirements

  • Experience: Previous legal secretarial or other relevant experience in a legal administration role.
  • Skills: Excellent people skills, confident, and able to work as part of a bigger team; strong general administrative skills; excellent communication and client service skills; excellent telephone manner; calm under pressure, good organizational skills, and excellent time management.
  • Technical Skills: Proficient in Microsoft platforms, including Word, Outlook, and other relevant software; working knowledge of online digital dictation systems.