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Shutdown Process Facilitator

3 months ago

StocktononTees, Stockton-on-Tees, United Kingdom NES Fircroft Full time

Shutdowns, Turnarounds & Outages (STO) Administrator (Contract)

NES Fircroft is a leading provider of workforce solutions in the energy sector, focusing on delivering exceptional talent and services across various projects. Our commitment to safety and operational excellence drives our success in the industry.

We are dedicated to fostering an inclusive environment that values diverse perspectives and experiences. Our team members are vital to our mission of providing reliable energy solutions, and we believe that collaboration and innovation are key to achieving our goals.

Job Summary

Operations Overview

The role of the Shutdown Administrator is crucial in supporting the effective management of shutdown activities. This position involves providing comprehensive administrative assistance to the shutdown team, ensuring that all documentation and processes are meticulously maintained.

Key Responsibilities

STO Administration

  • Offer administrative support to the shutdown team.
  • Regularly update and maintain STO documentation.
  • Transfer information from job cards to control registers, ensuring accuracy and timeliness.
  • Establish and maintain hyperlinks to relevant documents, including job cards and operational procedures.
  • Maintain action logs and TQ registers, tracking responses and highlighting approaching due dates.
  • Generate and distribute minutes from key meetings, updating action logs as necessary.
  • Facilitate communication within the STO team and across the organization.

Document Control

  • Serve as the primary point of contact for managing shutdown documentation and correspondence.
  • Maintain the Project Electronic Document Management System in accordance with company procedures.
  • Control the flow of documents and information for internal and external stakeholders.
  • Manage vendor document trackers to ensure timely comments and approvals.
  • Create and distribute work and commissioning control packs to the workforce.

Completions, Commissioning & Close Out

  • Support completion activities by maintaining registers and quality assurance documents.
  • Act as the focal point for joint and instrument tag returns, maintaining associated registers.
  • Produce completion packs that incorporate all relevant documentation.

Skills, Experience & Competencies

Basic Requirements

  • Experience in electronic document control systems.
  • Proven ability to maintain project control registers.
  • Experience in distributing and managing documentation.
  • Proficient in creating and maintaining action logs.
  • Ability to produce progress reports and meeting minutes effectively.
  • Strong time management and workload prioritization skills.
  • Excellent verbal and written communication abilities.
  • Ability to work collaboratively within a team environment.

Preferred Requirements

  • Experience in the oil and gas industry or other regulated sectors.
  • Familiarity with SharePoint and Microsoft Office or equivalent software.