Event Coordinator

3 weeks ago

Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

Worcester Polytechnic Institute (WPI) is seeking a highly motivated and organized Event Coordinator to join our dynamic team. In this role, you will play a vital part in planning, coordinating, and executing a wide range of events that support the university's academic, research, and community engagement goals.

As an Event Coordinator, you will be responsible for all aspects of event management, from initial concept development to post-event evaluation. You will work closely with faculty, staff, students, and external vendors to ensure seamless event execution and a positive experience for all participants.

Key Responsibilities:
  • Develop and implement comprehensive event plans, including budgets, timelines, and logistics.
  • Secure venues, catering, audio-visual equipment, and other necessary resources.
  • Coordinate with speakers, presenters, and performers to ensure a successful event program.
  • Promote events through various channels, such as email campaigns, social media, and university publications.
  • Manage on-site event logistics, including registration, setup, and breakdown.
  • Provide excellent customer service to attendees and stakeholders throughout the event process.
  • Conduct post-event evaluations to assess success and identify areas for improvement.
Student Worker Management:

You will also play a key role in managing a team of student workers, providing them with guidance, training, and support. This includes:

  • Recruiting and onboarding qualified student workers.
  • Supervising and mentoring student workers to ensure effective performance.
  • Creating and maintaining work schedules to optimize productivity.
  • Addressing any conflicts or issues that may arise within the team.
Qualifications:

To be successful in this role, you will need:

  • A bachelor's degree in event management, hospitality, communications, or a related field.
  • Two years of experience in event planning and coordination.
  • Excellent communication, interpersonal, and organizational skills.
  • Strong problem-solving and decision-making abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.

A graduate degree is preferred.

Compensation and Benefits:

WPI offers a competitive salary range of $57,000 to $61,000 per year. In addition, we provide a comprehensive benefits package that includes:

  • A robust retirement plan with employer matching.
  • Wellness perks and programs.
  • Tuition assistance for employees and their families.

This is an on-site role with the opportunity for a flexible, hybrid schedule following a six-month review with your manager.

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