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Dive Team Coordinator

2 months ago

Oban, Argyll and Bute, United Kingdom Jifmar Group Full time
About Jifmar Group

Jifmar Group is a leading provider of marine and subsea services to the UK market and surrounding areas. With a strong presence in Scotland, the company combines the expertise of two well-established companies, North West Marine and Delta Marine, to offer a wide range of services.

Job Summary

We are seeking an experienced Dive Team Coordinator to join our team in Oban. As a key member of our diving team, you will provide administrative support to ensure the smooth operation of the team and deliver exceptional customer service to our clients.

Key Responsibilities
  • Team Management
    • Manage the schedules of dive team members, including timetables, holidays, and overtime.
    • Process the registration of vehicles for each team member.
  • Administrative Tasks
    • Draw up order forms for sub-contractors every 15 days.
    • Check the training register.
    • Request diving certificates and medical examinations and add them to a file.
  • Communication and Customer Service
    • Send regular emails to confirm bookings for the coming week and to check availability for the following week.
    • Create an invoice template with payment dates and contact form.
    • Add the contact form details to the system as a new supplier.
    • Create a new contact in our software for new customers.
  • Database Management
    • Manage and update the mooring database.
    • Create relevant dive days on our software and add individual moorings.
Requirements
  • Technical Skills
    • Excellent administrative skills.
    • Microsoft office computer skills.
    • Communication techniques.
  • Personal Qualities
    • Strong interpersonal skills.
    • Autonomous and rigorous, with the ability to take the initiative while complying with regulations.
    • Methodical, organized, and able to think ahead.
What We Offer
  • Salary and Benefits
    • Competitive salary of £27,800 per annum.
    • Paid lunch break.
  • Training and Development
    • Opportunities for training and development.