Hospitality Coordinator
3 weeks ago
We are seeking a highly motivated and organized Hospitality Coordinator to join our team at Silverstone. As a key member of our hospitality team, you will be responsible for ensuring the effective and efficient support in the planning and delivery of Silverstone's hospitality department.
Key Responsibilities- Support the hospitality department in all administrative duties required.
- Support with proposals and setting up of sales contracts for smaller club events.
- Act as the project coordinator for the operational production team coordinating all requirements for pre-event, build, live, and derig during the British Grand Prix.
- Support the executive leadership team with the planning and delivery of all their event hospitality requirements.
- Support the enclosure manager with any duties relating to the planning and delivery of the enclosure products at events.
- Diary management for all build and breakdown of areas in use for hospitality at all events.
- Support in the administration of all aspects to include but not limited to, booking systems, post-sale documentation, fulfillment of event packs including ticketing, budgets, and purchasing.
- Help develop processes within all systems used in the department.
- Responsible for documenting as directed all aspects of race day hospitality events for handover, budget management, site planning, security, and stewarding, traffic management, catering, entertainment, and AV, cleaning, temporary facilities, signage, hostesses, furniture, emergency, and contingency planning to post-event evaluation and final account reconciliation.
- Support in the management of budgets for all events, ensuring POs are raised in a timely manner and the budget is kept up to date.
- Accurately recording and communicating hospitality and catering event information to all stakeholders internally and externally.
- As and when required, support other departments within a hospitality environment to include but not limited to customer service, ticketing, table planning, accreditation, and inventory management.
- Oversee and mentor the hospitality administrator, supporting their development and mentoring where required.
- Support in the compiling of all event briefing packs for managers and supervisors.
- Support in the reporting of all event financials to the required internal stakeholders. Conduct post-event reconciliation, review, and ensure all feedback is acted upon to affect positive change with agreed action plans.
- Ensure at all operational meetings, actions and noted are taken and sent out to stakeholders to complete.
- Continually review and keep updated processes and procedures.
- Liaise directly with internal and external suppliers and contractors to order products and services in a timely and professional manner while ensuring purchase orders are raised in accordance with financial procedures.
- Ensure contractors' appropriate documentation is correctly stored and checked prior to them coming to site.
- Raise POs as required for the department.
- Work as part of the team to support workloads to ensure the commercial and operational success of the events.
- Collaborate with the culinary team, operations team, and client to ensure all menus are correctly written and printed.
- Compile and file the relevant health and safety paperwork for each event and reviewing where necessary to ensure all detail is correctly covered.
- Take on and support with additional projects within the business where required.
- Support the corporate events delivery team in the off-season.
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Hospitality Coordinator
3 weeks ago
Silverstone, United Kingdom Silverstone Full timeAbout the RoleWe are seeking a highly motivated and organized Hospitality Coordinator to join our Corporate & Hospitality Events Team at Silverstone. As a key member of our team, you will play a crucial role in ensuring the effective and efficient support in the planning and delivery of our hospitality department.Your primary responsibility will be to...
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Hospitality Coordinator
3 weeks ago
Silverstone, United Kingdom Silverstone Full timeAbout the RoleWe are seeking a highly motivated and organized Hospitality Coordinator to join our Corporate & Hospitality Events Team at Silverstone. As a key member of our team, you will play a crucial role in ensuring the effective and efficient support in the planning and delivery of our hospitality department.Your primary responsibility will be to...
-
Hospitality Coordinator
3 weeks ago
Silverstone, United Kingdom Silverstone Full timeAbout the RoleWe are seeking a highly motivated and organized Hospitality Coordinator to join our Corporate & Hospitality Events Team at Silverstone. As a key member of our team, you will play a crucial role in ensuring the effective and efficient support in the planning and delivery of our hospitality department.As a Hospitality Coordinator, you will be...
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Hospitality Coordinator
3 weeks ago
Silverstone, United Kingdom Silverstone Full timeAbout the RoleWe are seeking a highly motivated and organized Hospitality Coordinator to join our Corporate & Hospitality Events Team at Silverstone. As a key member of our team, you will play a crucial role in ensuring the effective and efficient support in the planning and delivery of our hospitality department.As a Hospitality Coordinator, you will be...
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