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HR Coordinator

2 months ago

London, Greater London, United Kingdom IPC Systems, Inc Full time
About the Role

We are seeking a highly organized and proactive Human Resources Coordinator to join our team at IPC Systems, Inc. As a key member of our HR department, you will play a crucial role in supporting our global operations and ensuring the well-being and development of our employees.

Key Responsibilities
  • Employee Support: Respond to HR and benefit inquiries, escalate matters to HR Business Partners and Benefits Manager as needed, and maintain accurate employee files.
  • Onboarding and Offboarding: Issue offers of employment, draft employment contracts, administer background checks, send first day essentials, and enroll employees on systems and with benefits providers. Process employee offboarding and provide support to employees who are leaving the organization.
  • Probation and Leaves: Track and manage employee probation processes, management reminders, and probation completion or extension paperwork. Serve as the main point of contact for employees and managers regarding leaves of absence, maintain internal records, and manage absence records and return to work processes.
  • HRIS and Payroll: Ensure data integrity in our employee records and develop our HRIS system (Oracle cloud) to further automate and streamline our work practices. Process payroll changes and work closely with Payroll to ensure changes are processed appropriately.
  • Benefits and Requisitions: Process changes with vendors, including additions, terminations, and status changes. Raise purchase requisitions and process invoices in the Oracle system, monitor and reconcile vendor billing, and resolve administrative problems with vendor representatives.
  • Employee Experience: Assist with initiatives that improve employee experience, including organization or employee events, coordination of Town Halls, and other initiatives for HR and the Executive Team.
  • Recruitment: Support recruitment activity, including interview scheduling and welcoming candidates.
Requirements
  • Education: Bachelor's degree in Human Resources, Business, Law, or other related field.
  • Experience: 1 year of proven experience as an HR coordinator or within an administrative position.
  • Skills: Knowledge of human resources processes and best practices, ability to handle data with confidentiality, good understanding of labor laws, excellent organizational and time-management skills, outstanding communication and interpersonal skills, emotionally intelligent team player who is passionate about building relationships.
  • Desirable Requirements: Communication, empathetic, problem-solving, organizational skills, confidentiality, flexible, persistent, experience working in Human Resources in either the US or European, experience working in corporate fast-paced environments, exposure to Employment Law practices in the US or EMEA, experience using HRIS Systems, such as Oracle.
What We Offer

We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees. In addition to a collaborative, high-performing team environment, we're pleased to offer benefits including:

  • Competitive Base Salaries
  • Private Medical Insurance, Dental Insurance, and Optical Reimbursement
  • 25 Holidays per Year Plus Public Holidays
  • Additional Time off for Charity Work and Volunteering
  • Tuition Reimbursement
  • Certification Bonus Program
  • Access to 'IPC University', our Internal E-Learning Platform
  • Access to LinkedIn Learning
  • Structured Onboarding Training and Peer Mentor Support
  • Wellness Program
  • Fitness Membership
  • Cycle to Work Scheme
  • Season Ticket Loan
  • Employee Referral Scheme