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Executive Assistant to Managing Director

2 months ago

Loughton, Shropshire, United Kingdom Higgins Group Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Higgins Group, a leading developer in urban regeneration, residential, social housing, and education. This is an exciting opportunity for a professional with a proven track record in providing administrative support to senior executives in the construction industry.

Key Responsibilities
  • Provide high-level administrative support to the Managing Director, Commercial Director, and Regional Directors, including diary management, meeting coordination, and document preparation.
  • Collate, process, and distribute documentation for monthly Regional Review meetings and Board Reports, as well as produce and distribute meeting minutes.
  • Process invoices, raise orders, and collate regional staff allocations and expenses claims for submission to the Payroll Department.
  • Monitor and update Contracts in Progress documents, Site Address and Telephone Lists, and upload to the document management system.
  • Assist the Legal Services and Completed Contracts team with input into Bonds records, Completed Costs records, and other administrative tasks.
Requirements
  • Proven experience in a similar role, preferably in the construction industry.
  • Excellent administrative, organizational, and communication skills.
  • Ability to prioritize tasks, manage time effectively, and work independently.
  • Good level of IT skills and proficiency in Microsoft Office.
  • Adaptable and flexible to new tasks and responsibilities.
What We Offer
  • A competitive salary and benefits package.
  • Opportunities for professional development and training.
  • A dynamic and supportive work environment.
  • A chance to work with a leading developer in the construction industry.