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Purchase Ledger Assistant

2 months ago

Oxford, Oxfordshire, United Kingdom Ethical Property Company Full time
About the Role

We are seeking a highly skilled and organized Purchase Ledger Assistant to join our team at Ethical Property Company. As a key member of our finance department, you will play a crucial role in ensuring the accuracy and timeliness of our financial information.

Key Responsibilities
  • Maintenance and management of the ledgers on the accounting system:
    • Process all purchase invoices for EPC and managed contracts, including coding, posting to the accounting system, obtaining authorization, preparing invoices for payment, creating BACS files, and sending out remittances.
    • Management of the ledger, including allocation of payments, supplier statement reconciliations, and supplier queries.
    • Processing credit card statements, reconciling receipts, and checking adherence to travel and expense policy.
    • Processing employee expenses, reconciling receipts, and checking adherence to travel and expense policy.
    • Dealing with internal queries from colleagues on invoices and payments.
    • Filing all purchase ledger paperwork, physically and electronically.
  • Bank and Cash:
    • Posting bank payments and bank receipts on the account software.
    • Processing petty cash receipts and payments for Head Office and other locations.
    • Preparation of purchase ledger BACS payments for approval.
    • Filing bank statements and other paperwork.
    • Reconciling all bank accounts and petty cash accounts.
  • Other Responsibilities:
    • Ad hoc tasks as required by the Finance Director or Head of Finance.
    • Continuous review and improvement of internal processes in consultation with colleagues, to improve the services we provide to tenants.
    • Attending company-wide events, such as the annual Staff Conference and training sessions.
Requirements
  • AAT qualified or part-qualified, or qualified by experience.
  • Significant experience in running purchase ledgers and bank reconciliations.
  • Ability to act quickly and effectively using their own initiative.
  • Meticulous attention to detail.
  • Good organizational skills and the ability to prioritize work, multi-task, and remain flexible.
  • Ability to work under pressure and to tight deadlines.
  • Excellent communication skills at all levels.
  • To be a team player, but able to work alone when required.
  • To be trustworthy, personable, and reliable.
  • Commitment to providing a good service to our tenants, suppliers, and colleagues.
  • Excellent IT skills, including computerized accounts packages, Microsoft Office, and at least intermediate level in Excel.
  • Commitment to social and environmental issues.
Contractual Details

This is a permanent contract role with a three-month probationary period. The role's benefits include 25 days holiday entitlement pro-rata, as well as statutory bank holidays. We offer a company contribution up to 7% to a pension, dependent on the scheme, as well as other benefits.