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Project Coordinator

2 months ago

Swindon, Swindon, United Kingdom Defence Infrastructure Organisation Full time
Job Description

This is a challenging and rewarding role that requires a high level of expertise in business operations and management. As a Business Services Manager, you will be responsible for overseeing the smooth operation of various assignments, including recruitment, strategic workforce planning, management information reporting, and workforce support projects.

Key Responsibilities:
  • Recruitment Lead: Drive the end-to-end recruitment process, working with line managers to ensure all job descriptions and job advert templates are current and standardized.
  • Write and upload recruitment requests onto the Civil Services Jobs online platform, in conjunction with line managers.
  • Be the point of contact for the Career Transition Partnership (CTP), including uploading new vacancies onto the CTP website to reach those leaving the armed forces.
  • Assist line managers with the sift and interview process, and liaise directly with Defence Business Services (DBS) recruiting & onboarding teams.
  • Partner with line managers to ensure effective onboarding and integration of new employees, and collaborate with Higher Management Group (HMG) and line managers to identify workforce needs and develop strategies for attracting and retaining top talent.
Strategic Workforce Planning (SWfP):
  • Lead the development of a workforce model for the Defence Infrastructure Organisation's workforce, reviewing and maintaining the accuracy of existing workforce models used by the HMG to assist in forecasting future resourcing requirements.
  • Assess existing and alternative workforce models, exploring opportunities to improve or introduce new models as applicable.
  • Work with AH Business Services and DH Business Services to provide SWfP advice and influence at business and directorate level, supporting organisational change activity and providing insights to support decisions.
  • Develop strong links with Workforce Planning leads across the Security Directorate to ensure that this work is aligned with similar work already being undertaken.
Management Information:
  • Regularly upkeep and communicate business information, including mandatory training, nominal rolls, organisational charts (using MS Visio), and ad hoc reports as required.
  • Input to monthly Customer Delivery Committee (CDC) return, and input to monthly Security Directorate Senior Leaders Team (SLT) slide deck.
Workforce Support:
  • Be the business point of contact with Defence Infrastructure Organisation's HR Business Partner (HRBP) for day-to-day workforce issues and enquiries.
  • Partner with line managers to address employee issues and ensure compliance with company policies and procedures.
  • Lead for Defence Infrastructure Organisation's Market Skills Allowance (MSA) annual review with HRBP.
  • Lead for responsibility allowances tracker and Finance reviews.
  • Member and secretary for Defence Infrastructure Organisation's HR Working Group.
Behaviours:
  • Changing and Improving
  • Communicating and Influencing
  • Working Together
  • Making Effective Decisions