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Lead Administrative Coordinator

2 months ago

Wimbledon, Greater London, United Kingdom Office Angels Full time £30,000

Lead Administrative Coordinator
Wimbledon / Hybrid working model with 3 days in the office and 2 days remote. Competitive salary up to £30k per annum, complemented by an attractive benefits package.

Are you a proactive and detail-oriented professional with a strong commitment to delivering exceptional administrative assistance? We are pleased to present a fantastic opportunity for a Lead Administrative Coordinator to become an integral part of our client's team.

In this role, you will provide essential support to a group of client delivery Consultants, ensuring seamless daily operations and effective communication. The hybrid working arrangement allows for a balanced work-life experience.

Key Responsibilities:
1. Organize and manage consultant schedules, coordinating meetings and travel arrangements.
2. Oversee the handling of internal and external correspondence, ensuring timely acknowledgment and distribution.
3. Assist consultants in meeting preparations, including drafting agendas, gathering documents, and distributing meeting materials.
4. Prepare templates for meeting minutes and update action logs post-meeting.
5. Execute quarterly tasks in advance of meetings.
6. Process invoices and monitor budget allocations for annual schemes.
7. Schedule meetings and upload relevant documents to online platforms.
8. Communicate with providers to ensure all necessary documentation is received promptly.
9. Support consultants in the completion of internal reporting.
10. Monitor incoming correspondence from providers and pension organizations.
11. Answer incoming calls and provide assistance to callers in the absence of the consultant.
12. Perform general office administration tasks, including filing and mail duties.
13. Maintain accurate records of client time using the designated time-tracking system.
14. Collaborate effectively with team members, embodying the core values of our organization.

Qualifications and Skills:
- Previous experience in administrative support or secretarial roles.
- Basic understanding of pensions is advantageous but not mandatory, as training will be provided.
- Proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Excellent organizational and interpersonal abilities.
- Professional demeanor and responsible approach to client interactions.
- Enthusiastic and self-motivated, with the ability to take initiative.
- Team-oriented individual who thrives in a collaborative environment.
- Strong Excel skills are essential; experience with invoicing is a significant plus.

Other Requirements:
- GCSE English and Maths Grade C or above (or equivalent).
- Proficiency in Microsoft Office, with intermediate to advanced skills in Excel and Word.
- Familiarity with PowerPoint and Visio software.

Join our client's dynamic and employee-owned organization, where you will play a crucial role in supporting their team of consultants. If you are a motivated and organized individual with a keen eye for detail, we encourage you to consider this opportunity.

Office Angels is an equal opportunities employer, dedicated to fostering an inclusive environment that values diversity and promotes the unique talents and experiences of all individuals.

If you require any adjustments during the application process, please inform us, and we will be happy to assist you.

Office Angels operates as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this role, your details will be submitted to Office Angels, and our Candidate Privacy Information Statement, detailing how we will use your information, is available on our website.