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Executive Assistant to a High-Net-Worth Individual
2 months ago
Job Summary
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to a High-Net-Worth Individual at Adam Management Holdings. The ideal candidate will possess exceptional organizational skills, a strong ability to handle high-pressure situations, and a bubbly personality.
Key Responsibilities
Meeting and Client Relations:
- Accompany the High-Net-Worth Individual to meetings, ensuring all necessary documents and materials are prepared.
- Exhibit a professional and engaging demeanor to facilitate positive interactions with clients and business partners.
- Act as a liaison between the High-Net-Worth Individual and their contacts, ensuring effective communication and relationship management.
- Take detailed notes during meetings and provide concise summaries and follow-up actions.
Personal and Professional Management:
- Schedule and manage personal and professional appointments, ensuring optimal time management.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Manage personal finances, including bill payments, banking, and budgeting.
- Oversee household management, including staff schedules, maintenance, and inventory.
Organizational Excellence:
- Maintain a high level of organization in all tasks, ensuring the High-Net-Worth Individual's schedule is always up-to-date.
- Prepare and manage correspondence, emails, and documentation with precision and confidentiality.
- Organize and manage professional engagements, meetings, and events, ensuring seamless execution.
Lifestyle Management:
- Arrange and coordinate luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping.
- Plan and execute special events, parties, and celebrations.
- Manage and coordinate philanthropic activities and charitable donations.
- Stay updated on luxury trends, high-end products, and exclusive services.
Administrative Duties:
- Maintain and update a comprehensive contact database.
- Handle incoming calls and direct them appropriately.
- Prepare reports, presentations, and summaries as required.
- Ensure all personal and professional documentation is organized and easily accessible.
Requirements:
- Minimum of 4 years' experience in a similar role, preferably within a high-net-worth environment.
- Proven track record of managing high-pressure situations with grace and efficiency.
Preferred Qualifications:
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and discretion at all times.
- Knowledge of luxury brands, services, and high-end lifestyle trends.
- Ability to build positive relationships.
- High level of professionalism and integrity.
- Adaptable and able to handle a dynamic and fast-paced environment.
- Detail-oriented with a proactive approach to problem-solving.
- Polished and presentable demeanor.
- Preferred Language: Arabic.
Working Conditions:
- Flexible working hours, including evenings and weekends.
- Travel may be required, both domestically and internationally, to accompany the High-Net-Worth Individual on business and leisure trips.
Compensation:
- 45k - 60k salary based on experience.
