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Event Planning Specialist

2 months ago

London Area, United Kingdom Ryder Reid Legal Full time
Job Summary

Ryder Reid Legal is seeking a skilled Event Planning Specialist to join our team on a permanent basis. As an Event Planning Specialist, you will play a crucial role in planning and executing various internal and external meetings, conferences, and networking events.

Key Responsibilities
  • Event Intake and Coordination: Review event brief materials and documentation, ensuring adherence to global brand standards and timely execution.
  • Delegate Management: Set up event registration, compile weekly RSVP status reports, reconcile payments, and resolve client inquiries promptly.
  • Logistics and Event Execution: Plan and execute all event logistics, liaising with vendors for food & beverage, production, giveaways, etc., while adhering to timelines, brand standards, and budget constraints.
  • Event Deliverables: Coordinate the production of on-site event materials, such as name badges, tent cards, signage, CLE forms & surveys, menu cards, and place cards.
  • Administrative Tasks: Monitor and update the event calendar, maintain event budgets, process invoices, reconcile expenses, and assist with budget tracking and reporting.
  • Industry Knowledge and Research: Stay up-to-date on industry topics and trends, maintain excellent venue knowledge through research and site visits.
  • Additional Tasks: Assist with other tasks as assigned.
Requirements
  • Minimum of two years' relevant meeting planning experience, preferably at a law firm or other professional services firm.
About Ryder Reid Legal

Ryder Reid Legal is a recruitment specialist with almost thirty years of experience connecting legal talent with leading law firms in London and internationally. We pride ourselves on our expertise and commitment to delivering exceptional results.