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Site Space Coordinator

2 months ago

Portsmouth, Portsmouth, United Kingdom Guidant Global Full time

Role Overview
The incumbent will oversee the management of site space across designated locations, ensuring optimal utilization and compliance with established standards.

Key Responsibilities
* Collaborate with the Business Partner to develop and implement Site Master Planning strategies, including a comprehensive delivery plan for Space Management.
* Assist in creating and executing standardized procedures that align with EN Standards, encompassing Office Space Management KPIs and Technical Standards.
* Serve as the primary liaison for Space Management across multiple sites, fostering a collaborative and effective working relationship.
* Manage the execution of space relocations, coordinating with service and furniture providers to meet project timelines, budget constraints, and quality expectations.
* Provide project management expertise for specific requests from other sites, ensuring alignment with overall space management objectives.
* Oversee budget control for Space Management activities, ensuring compliance with financial targets.
* Manage procurement processes for services related to Space Management initiatives.
* Support the Business Partner in tracking and reporting on space-related expenditures.
* Facilitate the development and execution of Site Move Master Planning, engaging with key stakeholders to align with zoning and site standards.
* Coordinate office relocations, ensuring effective communication with stakeholders to meet their requirements.
* Maintain and manage the Office Space Management Database, including AutoCAD drawings and compliance with EN Standards.
* Lead the standardization of conference and meeting room layouts, conducting stakeholder reviews and surveys to optimize usage.
* Administer the Space Management Budget Allocation, including annual forecasting and monthly tracking of expenditures.
* Ensure the accuracy of Space Management documentation and databases, providing real-time information to team members and stakeholders.
* Develop compliant solutions for transnational Space Management that address current and future business needs.
* Respond to operational demands and unplanned requests, ensuring budget performance aligns with site management goals.
* Implement Site Move Master Planning solutions in collaboration with site management and support functions to meet operational requirements.

Required Skills & Experience
Essential
* Proven experience in Site Space Management
* Background in Facilities Management

Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.

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