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Executive Assistant and Office Coordinator

2 months ago

Dover, Kent, United Kingdom Sterling Cross Full time


Executive Assistant and Office Coordinator
Location: Office Based
Salary: £30,000 - £35,000
Working Hours: Mon-Fri 08:30 – 17:30
***Own Transport Required Due to Location***

Are you seeking a dynamic and multifaceted role where you can immerse yourself in the operations of a thriving business?
Do you possess a meticulous approach and a strong focus on detail?
Can you effectively communicate between upper management and staff members?
Additionally, are you capable of accurately documenting detailed meetings when necessary?

If this resonates with you, please continue reading.

Position Overview
As a skilled and confident Executive Assistant and Office Coordinator, you will collaborate closely with the Senior Management Team of this reputable and expanding organization. Your involvement will span various aspects of the business, from supporting HR functions to overseeing company vehicle inspections and much more.
This is a fast-paced role that offers you the opportunity to take initiative and make a significant impact.

Key Responsibilities of the Executive Assistant and Office Coordinator:

  • Demonstrated experience in reporting to senior management.
  • Outstanding verbal communication abilities.
  • Proven capability to work independently.
  • Adept at managing multiple tasks simultaneously.
  • Strong attention to detail.
  • Proficient in Microsoft Word, Excel, and Outlook (knowledge of PowerPoint is a plus).
  • Shorthand skills are advantageous.
  • Possession of own transport.
  • Experience in HR and personnel management.
  • Track record of handling confidential information.
  • Adaptability and flexibility.
  • Experience in minute-taking.

Specific Duties Include:

  • Maintaining human resources records, including offer letters, reference requests, and employment contracts, as well as Health and Safety documentation.
  • Performing various administrative tasks.
  • Taking and transcribing meeting minutes (approximately once a week).
  • Managing the ordering of office supplies and printing needs.
  • Conducting inspections of company vehicles.
  • Coordinating company events.
  • Processing supplier invoices.
  • Overseeing and organizing office/site cleaning and maintenance.

Benefits Offered:

  • Competitive Salary
  • Company Pension Plan
  • Established and respected organization with a successful history
  • Discounts on Vehicle Services, MOTs, and Diesel Fuel
  • Modern office environment – recently refurbished to a high standard
  • Opportunities for professional training and development across various business areas


Sterling Cross values diversity and promotes equality. No terminology in this advertisement is intended to discriminate against any of the protected characteristics under the Equality Act 2010.
Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency.
Due to the high volume of applicants for all roles, we can only respond to candidates with the most relevant skills and experience. If you do not receive a response from us within 48 hours of your application, please assume that you have not been successful on this occasion.