Educational Administration Officer
2 weeks ago
Job Title:
Educational Administration Officer
Location:
Oxfordshire, United Kingdom
Position Type:
Full-Time
Salary:
Competitive, based on experience and qualifications
Reports To:
School Business Manager / Headteacher
Job Overview:
We are looking for a highly organized and detail-oriented Educational Administration Officer to join our dynamic educational institution in Oxfordshire.
The ideal candidate will be instrumental in facilitating the efficient daily operations of the school by delivering extensive administrative support.
This position demands exceptional communication skills, meticulous attention to detail, and the capability to juggle multiple responsibilities in a fast-paced educational environment.
Key Responsibilities:
Administrative Support:
Oversee the school's reception area, greeting visitors, addressing inquiries, and directing them to the appropriate personnel.
Maintain and update school records, databases, and filing systems, ensuring precision and confidentiality.
Assist in the preparation and dissemination of school communications, including newsletters, correspondence to parents, and staff notices.
Organize and coordinate meetings, appointments, and events, ensuring all necessary arrangements are in place.
Pupil and Staff Administration:
Manage pupil admissions, transfers, and attendance records, liaising with parents and relevant authorities as required.
Support the recruitment and onboarding process for new staff, including coordinating interviews and preparing employment documentation.
Keep staff records current, including training, absence, and performance data.
Financial Administration:
Process and oversee school finances, including managing petty cash, processing invoices, and handling payment systems.
Assist in the development of the school's budget and financial reports as needed by the School Business Manager.
Manage the collection of school fees, trip payments, and other financial contributions from parents.
Communication and Liaison:
Serve as a liaison between the school, parents, students, and external agencies, ensuring effective communication.
Coordinate communication with the local education authority, suppliers, and other stakeholders.
Manage the school's email inbox, ensuring timely responses to inquiries and correspondence.
General Office Management:
Order and manage school supplies and resources, ensuring the office is well-stocked and organized.
Oversee the maintenance of office equipment and collaborate with IT support for any technical issues.
Ensure the school's administrative processes adhere to relevant regulations and best practices.
Qualifications:
Previous experience in an administrative role, preferably within an educational context.
Strong IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with school management software.
Excellent organizational and multitasking capabilities.
High level of accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to maintain confidentiality and manage sensitive information.
Desirable:
Experience working in a school or similar environment.
Knowledge of school administrative procedures and regulations.
Familiarity with SIMS (School Information Management System) or similar school database systems.
Personal Attributes:
Friendly and approachable, with a positive demeanor towards staff, students, and visitors.
Proactive and self-motivated, with the ability to work independently and collaboratively.
Calm and composed under pressure, with strong problem-solving skills.
Commitment to the values and ethos of the school.
How to Apply:
Interested candidates are invited to submit their CV. Applications should be sent
INDHBB
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