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Administrative Coordinator

2 months ago

Stonehouse, Plymouth, United Kingdom Voltalia Full time

Administrative Assistant M/F

Voltalia is a leading renewable energy company with a global presence. We are passionate about harnessing the power of wind, solar, hydro, and biomass to create a sustainable future.

We are seeking an experienced Administrative Assistant to join our EPC (Engineering, Procurement, and Construction) business line. As a key member of our team, you will play a vital role in supporting our operations and ensuring the smooth delivery of our projects.

Key Responsibilities:

  • Provide administrative support to the EPC team, including time registration, hours worked, team movements, and cash out sheets.
  • Ensure timely reminders for preliminary invoices and provide support where required.
  • Collaborate with the business lines to optimize the use of support systems, such as IT and IFS.
  • Ensure the business lines have the necessary Personal Protective Equipment (PPE) and access to additional equipment.
  • Gain an understanding of the procurement process and IFS software to provide procurement support to Project Managers.
  • Support new starters during the onboarding process.
  • Order marketing and branded materials from suppliers, ensuring designs align with the marketing team and brand guidelines.
  • Organize internal events, such as team building, company gatherings, and social events.
  • Provide budgetary information to EPC employees in a timely manner.

Requirements:

  • Previous experience in an administrative role.
  • Understanding of invoicing and PO systems.
  • Knowledge of Microsoft Office applications.

Key Skills:

  • Organization.
  • Ability to prioritize tasks.
  • Open and friendly manner.
  • Excellent verbal and written communication.