Logistics and Shipping Specialist
4 weeks ago
We are seeking to expand our Shipping & Logistics team at Total Recruitment with the addition of two dedicated professionals. This is a fantastic opportunity to join a well-established and successful engineering manufacturer.
Role Summary:
The Shipping & Logistics Specialist will report directly to the Shipping & Logistics Manager. The primary focus of this role is to coordinate and manage the delivery of products to our international clientele, as well as oversee the importation of materials from various global suppliers.
Key Responsibilities:
- Ensure timely delivery performance by collaborating with various internal departments to identify and resolve issues efficiently.
- Maintain effective communication with end customers regarding forecasted, planned, and/or rescheduled delivery dates.
- Understand and relay customer order requirements to ensure accurate execution of shipping instructions from order entry to acknowledgment.
- Manage customer orders throughout the planning and production phases to guarantee completeness, timeliness, and accuracy of deliveries.
- Assist the Shipping & Logistics Manager in providing stakeholders with timely and precise information, including weekly and monthly reports on departmental and company Key Performance Indicators.
- Work proactively with freight forwarders to ensure timely pick-up of orders by export customers on ex-works orders.
- Accurately prepare and verify shipping documents in a timely manner.
- Coordinate pre-shipment inspections as necessary.
- Review draft Letters of Credit prior to issuance and prepare relevant documentation.
- Issue invoices and address any invoice-related queries promptly.
- Communicate with shipping lines for amendments and the issuance of original bills of lading.
- Prepare Insurance Certificates and manage Bank Collections.
- Coordinate with local couriers for shipping, Proof of Deliveries (PODs), and tracking notes for shipments.
- Arrange Certificates of Origin through the Chamber of Commerce.
Required Skills and Experience:
- Comprehensive knowledge of exporting and importing goods via road, air, and ocean.
- Familiarity with SAP or similar ERP systems.
- Relevant qualifications from the Institute of Export or B.I.F.A are preferred.
- Prior experience in a dynamic multi-product manufacturing environment with international exposure.
- Understanding of shipping documentation, including Bills of Lading, EUR1s, Certificates of Origin, Letters of Credit, and Proforma Invoices.
- Experience working with Letters of Credit.
- Customer-focused with strong communication skills.
- Attention to detail with accurate data entry capabilities.
- Able to meet deadlines and perform under pressure.
- Team-oriented and adaptable.
This role offers a competitive salary, an excellent benefits package, and opportunities for career development within a supportive environment.
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