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Family Law Administrative Assistant

2 months ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Pertemps Newcastle & Gateshead Full time
Family Law Administrative Assistant
£23,000 PA DOE
Full time (Monday to Friday 9:00 am - 5:00 pm)
Newcastle


Pertemps Newcastle & Gateshead is excited to present a remarkable opportunity for a skilled Family Law Administrative Assistant to become a vital part of our expanding Family Law division within a reputable and forward-thinking legal practice located in the vibrant Newcastle City Centre.

This role is a permanent position with full-time hours, Monday to Friday from 9:00 to 17:00.


Currently, our team consists of one full-time administrative assistant supporting three dedicated lawyers, each managing a diverse range of family law cases. Due to an increase in workload, we are seeking additional experienced support to enhance our team.



KEY RESPONSIBILITIES
• Provide comprehensive administrative support to fee earners in all aspects of family law cases, including maintaining electronic file records (utilizing CMS), preparing electronic bundles, and assisting with general team administration.
• Facilitate the timely progression of cases by completing court documentation, coordinating with Counsel's Clerks and Chambers, and serving as a primary contact for clients and external parties.
• Assist in the typing and preparation of documents for the Family Team while actively contributing to the firm-wide support functions.
• Undertake additional office duties as needed, such as reception tasks, scanning, photocopying, call handling, and mail management.

THE IDEAL CANDIDATE WILL:
• Possess substantial experience as a family law administrative assistant.
• Demonstrate exceptional IT proficiency, including Outlook, Word, client management systems (CMS), and ideally Excel.
• Exhibit outstanding communication and interpersonal skills.
• Have a solid understanding of billing/invoicing procedures, disbursements, and client funds management.
• Be a skilled audio typist with a professional telephone demeanor.
• Show initiative and a proactive approach to tasks.
• Be highly organized and capable of thriving under pressure.
• Display a willingness to adapt and learn new skills, contributing positively to a team environment.
• Hold at least 5 GCSEs at grades A-C, including English and Maths.
If you meet the criteria and are interested in this opportunity, we encourage you to explore this role further.