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Diligent Legal Assistant

2 months ago

Bristol, Bristol, United Kingdom Owen Reed Full time
Job Opportunity at Owen Reed

We are seeking a highly motivated and organized individual to join our team as a Legal PA.

Key Responsibilities:

  • Coordinate multiple complex email inboxes and busy diaries by proactively managing time and priorities, demonstrating an understanding of individual and firm priorities.
  • Exercise discretion when dealing with highly sensitive and confidential information.
  • Provide effective gatekeeping to the Director Legal and Commercial Risk, focusing on forward planning and scheduling to anticipate needs, busy periods, and changing priorities.
  • Understand law firm structures and hierarchies to enable appropriate prioritization.
  • Support legal document production and amendments, demonstrating a good eye for detail and an appreciation of house style.
  • Manage and coordinate travel itineraries and expenses, including booking of trains, flights, and accommodation.
  • Schedule and facilitate meetings and appointments, including booking meeting rooms and setting up virtual meetings. Prepare papers and agendas, attend meetings, and take minutes as needed.
  • Undertake additional responsibilities to meet business requirements.

Requirements:

  • Previous experience in PA roles, preferably managing complex and confidential diaries and emails for multiple stakeholders at senior levels.
  • Previous experience in a legal environment and/or with legal documentation is essential.
  • Excellent time management and attention to detail.
  • Exceptional communication skills, both written and verbal.
  • Confident self-starter, able to take ownership, work proactively, think ahead, and multi-task in a fast-moving environment.
  • Exceptional organizational skills.
  • Confidence in decision making and prioritization of tasks.
  • Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality.
  • Experience of managing a demanding schedule.
  • Excellent knowledge of MS Office, Teams, and SharePoint, as well as an understanding of the iManage or similar document management system and document compare platforms.