Procurement and Logistics Assistant

1 week ago

Coventry, Coventry, United Kingdom SF Recruitment Full time
About the Role

SF Recruitment is seeking a highly organized and detail-oriented Procurement and Supply Chain Assistant to join a dynamic business in Coventry. As a key member of the team, you will be responsible for managing procurement processes, maintaining relationships with suppliers, and ensuring seamless inventory management.

Key Responsibilities
  • Raising Purchase Orders: Utilize SAGE to raise purchase orders as required, ensuring timely delivery of service and repair documents to suppliers and end-users.
  • Procurement Helpdesk Management: Monitor and address requests from end-users via the Procurement helpdesk, providing prompt and efficient support.
  • Standing Order and Car Hire Requests: Handle standing order and car hire requests in a timely manner, ensuring seamless execution.
  • Procurement Inbox Management: Monitor the Procurement inbox throughout the day, forwarding order confirmations and delivery information to end-users.
  • Liaison with Stakeholders and Suppliers: Establish and maintain strong relationships with business stakeholders and suppliers, ensuring effective communication and resolution of purchasing requirements and price discrepancies.
  • Inventory Management: Sell warehouse items on eBay as needed, ensuring optimal inventory levels.
  • Accounts Team Support: Update the accounts team log for invoice discrepancies and investigate pricing issues, providing accurate and timely information.
  • Order Placement and Reconciliation: Place approved orders online using the company credit card and reconcile monthly statements, ensuring accurate financial records.
  • Additional Administrative Duties: Perform various administrative tasks as required by the department, ensuring seamless support.
About You

To succeed in this role, you will require the following competencies:

  • Prioritization and Planning: Ability to prioritize and plan effectively, managing a large and constantly shifting workload.
  • Adaptability: Happy to be challenged by a fast-paced role with a high interruption level.
  • Attention to Detail: Strong attention to detail, ensuring accuracy and precision in all tasks.
  • Teamwork: Ability to work effectively in a team, providing support and collaboration.
  • Self-Management: Self-manage your workload, prioritizing tasks and meeting deadlines.
  • Communication: Excellent communication skills, ensuring clear and effective communication with stakeholders and suppliers.
  • Business Acumen: Business-focused, with a strong understanding of procurement principles and practices.
  • Problem-Solving: Good problem-solving skills, resolving issues efficiently and effectively.
  • Flexibility: Flexible, able to adapt to changing circumstances and priorities.
  • Continuous Learning: Willingness to learn and take on new activities, ensuring professional growth and development.
Requirements
  • Procurement Knowledge: Prior knowledge of procurement principles and practices is an advantage, but not essential.
  • Administration Skills: Strong administration skills, including intermediate Microsoft Excel skills.
  • IT Literacy: Proficient in IT, including knowledge of SAGE, EXACT, ORDERWISE, and Oracle (desirable but not essential).
Employee Benefits
  • Annual Leave: Annual leave commencing at 25 days (rising to 27) plus 8 public holidays.
  • Leave Buy/Sell Scheme: Ability to buy/sell annual leave.
  • Enhanced Sick Pay Scheme: Enhanced company sick pay scheme.
  • Celebrating Success Recognition Awards: Celebrating success recognition awards.
  • Learning/Study Support: Learning/study support and professional fees paid.
  • Group Personal Pension Plan: Group personal pension plan.
  • Car Parking: Car parking onsite.

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