Office Support Specialist

14 hours ago

London, Greater London, United Kingdom Project People Full time
Office Administrator / Receptionist Contract Position

Project People is seeking a highly organized and detail-oriented Office Administrator / Receptionist to join our team in London. As the first point of contact for our office, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.

This is a fantastic opportunity to work in a dynamic and fast-paced environment, supporting a high-profile organization in the Banking sector. If you have previous experience as a Receptionist / Office administrator and are looking for a new challenge, we encourage you to apply.

Key Responsibilities:
  • Support the Office and Facilities manager to ensure smooth operations
  • Maintain accurate records of all inventories, equipment, and assets
  • Manage all incoming and outgoing post, sorting and distributing mail to departments
  • Coordinating appointments and meetings
  • Serving as the primary point of contact for all facility-related issues in the absence of the office manager
  • Helping the office manager in the planning and management of local office projects, moves and reconfigurations
  • Greeting visitors and recording all incoming customers/suppliers
  • Fielding and directing of calls, post and other communications
  • Handling queries and complaints on the front desk
  • Vendor management and engagement ensuring the supplier relationship is managed and maintained
Required Skills:
  • Previous experience as a Receptionist / Office administrator is essential
  • Need to have Banking experience, particularly in a UK-based foreign-owned Institution
  • In-depth knowledge and experience of Office and administration processes
  • Procurement management and vendor relationship management
  • Engagement with suppliers
  • Stakeholder management and engagement with senior and board level
  • Prioritization and multi-tasking skills
  • Relevant office administration experience
  • Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards
  • Microsoft office, Outlook, Excel and Power Point

If interested and to know more about the role, please share your CV with us.

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