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Conveyancing Legal Assistant

2 months ago

Evesham, United Kingdom ACS Staffing Solutions Full time
Position Title: Legal Assistant/Secretary – Conveyancing

Overview:
As a vital member of our team, you will provide essential administrative and secretarial support to our Fee Earners, ensuring they can operate at peak efficiency. This role encompasses various responsibilities, including reception duties.

Key Responsibilities:
1. Manage the Fee Earner's calendar by scheduling meetings and appointments.
2. Handle routine client communications and inquiries with professionalism.
3. Open and close client files as required.
4. Interact with clients both in person and via telephone, upholding the firm's high standards of client care.
5. Create and maintain comprehensive client records in the firm's database, ensuring all correspondence and notes are accurately documented.
6. Draft client correspondence and prepare enclosures for mailing, including invoices.
7. Produce correspondence based on dictated notes.
8. Submit SDLT forms to HMRC and register properties with the Land Registry.
9. Maintain confidentiality regarding client and firm information at all times.
10. Organize and manage client hard copy files, including copying, storage, and retrieval of documents.
11. Handle completion funds and slips, ensuring accuracy.
12. Order documents from the Land Registry online system.
13. Monitor search requests and ensure timely payments.
14. Assist in drafting Contract Packs, Transfer Forms, and other legal documents.
15. Ensure cleared balances on accounts prior to closure.
16. Request payments and accurately record client transactions.
17. Arrange necessary searches, reports, and information as directed by the Fee Earner.
18. Manage postal duties, including organizing and delivering mail.
19. Responsible for typing, photocopying, filing, and managing electronic communications.
20. Adhere to health and safety regulations in the workplace.

Candidate Profile:
The ideal candidate will possess:
- Previous experience in a legal assistant or secretarial role.
- Excellent communication skills and the ability to collaborate effectively.
- Strong organizational skills with a methodical approach to tasks.
- A self-motivated and proactive attitude.
- The ability to handle sensitive information with discretion.
- A commitment to delivering exceptional service to clients and colleagues.