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Program Finance Manager

2 months ago

London, Greater London, United Kingdom The Freedom Fund Full time
Job Description

Job Title: Program Finance Manager

Job Summary:

The Program Finance Manager will serve as the primary liaison between the Programs Team and the Finance department, focusing on partner grant management. This role will be responsible for supporting the Programs team in managing financial aspects of their grant portfolios, including commissioning due diligence for new partners, reviewing partner budgets, monitoring expenditure through financial reports, and arranging financial capacity building for partners as needed.

Key Responsibilities:

  • Partner Financial Management:
    • Develop and maintain appropriate systems, policies, procedures, guidelines, and templates for program finance management, ensuring financial aspects of the Grant Management Handbook are up-to-date and fit for purpose.
    • Oversee financial due diligence assessments of partner organizations, collaborating with Program staff and/or external contractors to conduct visits, develop improvement plans, and monitor and report on partner financial risk.
    • Manage relationships with hotspot technical assistance partners for ongoing financial monitoring and partner financial capacity building.
    • Support the financial assessment of new grant proposals and budgets from partners, evaluating partner compatibility with Freedom Fund funding opportunities.
    • Work with the Senior Financial Reporting and Compliance Manager to ensure partners comply with donor terms and conditions.
    • Oversee the review of financial reports received periodically from partners, identifying, investigating, and reporting on budget variances, and providing reports and analysis to both the Programs and Finance teams as required.
    • Ensure periodic partner finance reviews are conducted and manage completion of actions resulting from the reviews.
    • Provide oversight to Finance Managers in branch offices on program finance management.
    • Provide training to Programs staff on program finance systems and processes.
    • Update and maintain the organization's grant management system (Salesforce) in relation to program finance matters.
    • Monitor partners' payments requests in the accounting system (Microsoft Business Central) and monitor balances owing to/owed by partners on the Freedom Fund balance sheet.
  • Partner Risk:
    • Maintain the fraud register and lead any investigations of fraud allegations.
    • Assess, report on, and put in place appropriate measures to reduce partner financial risk.
    • Produce the quarterly partner financial risk dashboard.
    • Report on partner financial risk to the Senior Leadership Team and Board, as required.
  • Other:
    • Work with the Finance team to monitor and process grant payment requests in the weekly payment runs.
    • Manage the Program Finance Officer based in London.
    • Provide ad-hoc financial training to staff as required.
    • Produce ad-hoc reports as required by the Programs or Finance team.
    • Support the programs or finance team on any other relevant financial management issue.
    • Provide cover for other team members as required.
    • Any other duties commensurate with the post as requested by the Managing Director, Finance and Administration, and the Head of Finance.

Qualifications and Experience:

  • Experience working for a grant-making organization.
  • Experience of managing partner financial risk within an international charity.
  • Experience of developing financial systems and processes.
  • Experience and knowledge of typical donor compliance requirements.
  • Experience of overseeing fraud investigations.
  • Experience of working with multiple currencies.
  • Experience of designing and delivering training to build financial capacity of staff and/or partners.
  • Excellent numerical skills.
  • Advanced Excel skills and strong general IT skills.
  • Entitled to work in London without work permit sponsorship.

Desirable:

  • Qualified management accountant, ACA/ACCA/CIMA with proven work experience.
  • Experience in the anti-slavery sector.