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Global Freight Operations Associate
2 months ago
The primary objective of this position is to support the Global Logistics Activities Manager in overseeing, coordinating, and managing Freight Operations handled by the Freight Logistics Team.
Key Responsibilities
- Effectively communicate regarding freight logistics movements with both internal stakeholders and external partners.
- Prepare packing lists, commercial invoices, and collection manifests for shipments.
- Coordinate and apply for specific licenses required at the destination.
- Gather quotes and recommend appropriate vendors and shipping methods when necessary.
- Ensure timely collection and delivery of shipments, whether local, national, or international, based on client priorities.
- Provide import clearance instructions to logistics providers for all UK imports.
- Possess knowledge of UK Import and Export Customs Regulations.
- Maintain ongoing communication with warehouse personnel to confirm shipment availability for collection.
- Monitor and track shipments, ensuring all relevant parties receive timely status updates.
- Collect and file proof of delivery documentation for shipments.
- Issue pre-alerts for export shipments.
- Assist and advise the business on freight logistics inquiries.
- Keep freight logistics registers and files updated.
- Review import and export customs entries for accuracy and compliance, working with freight providers and customs for necessary amendments.
- Verify the accuracy of all Airwaybills and Bills of Lading for shipments.
- Ensure all required purchase requisitions are completed and purchase orders issued to logistics providers promptly.
- Identify opportunities for cost savings and implement initiatives with guidance from the Global Logistics Activities Manager.
- Apply for Export Licenses as needed, ensuring proper documentation and communication tracking is maintained.
- Conduct audits on import and export entries processed by third parties to ensure compliance with regulations.
- Monitor the business Duty Deferment Account through the Government Gateway Portal.
- Submit requests for duty deferment account uplift to the internal finance team as necessary.
- Reconcile monthly reports from the relevant management systems.
- Support business teams in all aspects of importing and exporting goods, as well as domestic courier and road movements.
- Assist client support teams with customs formalities for goods moving to and from the UK Continental Shelf.
- Help identify appropriate HS Codes from the UK trade tariff as required.
- Complete time-writing for UKCS support actions in accordance with guidelines.
- Assist the Global Logistics Activities Manager in creating and updating freight logistics forms, processes, and work instructions.
- Perform additional administrative tasks to support the freight logistics operations as directed.
Health, Safety, Environment, and Quality (HSEQ) Responsibilities
· It is essential for the incumbent to be familiar with the Company's HSEQ Policy and actively participate in compliance and improvement efforts. Any incidents, near misses, or potential issues must be reported to the Line Manager.
· The incumbent has legal responsibilities under health and safety legislation to adhere to all Company processes and procedures and to understand the emergency response arrangements applicable to their role. They are also responsible for the health and safety of any subordinates and visitors on Company premises.
Qualifications and Experience
· Previous experience in a dynamic freight logistics environment.
· Understanding of Incoterms.
· Familiarity with requirements for transporting equipment to and from the UK Continental Shelf.
· Experience with dangerous goods in air and sea transport is advantageous.
· Knowledge of UK import and export regulations.
· Understanding of the UK Trade Tariff and HS Codes.
· Strong communication skills, both written and verbal.
· Proficient in IT systems, particularly Microsoft Excel and Word.
· Knowledge of freight logistics and regulatory requirements.
· Understanding of strategic and end-use export controls.
· Ability to work proactively and prioritize tasks with minimal supervision.
· Capability to develop relationships with internal and external customers and freight agents.
· High attention to detail and accuracy in documentation.
Contract Type
This position is permanent and full-time.
Company Overview
Altrad Sparrows is a leading contractor specializing in lifting and mechanical handling services, providing equipment, technology, and integrated engineering solutions to the global energy sector. Our services enhance client efficiency by ensuring the performance, reliability, and safety of critical equipment and personnel.
Benefits:
- Private Medical Insurance
- Company Pension
- Life Assurance (3x salary)
- Free On-Site Parking
- Sick Pay
- 30 Days Annual Leave Plus 4 Statutory Days
- Cycle to Work Scheme
- Electric Vehicle Scheme
- Supported and planned career development and progression
- Hybrid Working (after successful completion of notice period)
* Candidates must have the right to work in the UK.