Office Coordinator

Company Overview

CALMFLOOR by FSD Active Ltd is a pioneering company that has developed a revolutionary solution for eliminating unwanted floor vibration in buildings. Their patented active mass damper technology, CALMFLOOR, offers a low-cost and low-carbon solution that enhances building performance, value, and sustainability.

Job Summary

The Office Administrator will provide administrative support to all departments and directors at our facility, ensuring seamless day-to-day operations. This role requires a highly organized and detail-oriented individual who can work effectively in a fast-paced environment.

Key Responsibilities

• Manage financial operations, including issuing purchase orders, processing invoices, and reconciling expenses claims and bank transactions
• Collaborate with the marketing team on digital marketing initiatives
• Coordinate onsite meetings and visitor logistics, including catering, travel, and accommodation arrangements
• Assist in organizing and booking external events, venues, and transportation logistics
• Communicate and coordinate with suppliers and vendors
• Support recruitment processes, including arranging interviews and candidate coordination
• Contribute to team efforts to ensure project success and organizational efficiency

Requirements

• Proven experience as an administrator with a strong track record of handling confidential information
• Excellent IT skills, including proficiency in office software, social media, and web applications
• Ability to work independently and as part of a team, using initiative to resolve problems and meet deadlines
• Strong communication and interpersonal skills, with excellent written and verbal abilities