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Executive Support Specialist and Project Coordinator
2 months ago
We are seeking an experienced Executive Support Specialist to join our team at ISE Partners. As an Executive Assistant and Project Coordinator, you will provide high-level administrative support to our Managing Director and contribute to the success of our projects.
Key Responsibilities- Calendar Management: Schedule meetings, appointments, and travel arrangements for the MD, ensuring seamless coordination and minimal disruptions.
- Communication and Correspondence: Manage the MD's inbox, respond to emails, and draft correspondence on their behalf, maintaining a professional tone and adhering to company standards.
- Project Coordination: Assist in the planning, organization, and execution of projects, ensuring timely completion and meeting client expectations.
- Travel Arrangements: Coordinate travel itineraries, prepare travel packs, and make necessary arrangements for the MD's business trips.
- Document Management: Maintain accurate and up-to-date records, both physical and electronic, and ensure compliance with company policies and procedures.
- Stakeholder Management: Liaise with external stakeholders, including clients, vendors, and partners, to ensure smooth communication and collaboration.
- Ad Hoc Projects: Assist with special projects and tasks as required, demonstrating flexibility and a willingness to adapt to changing priorities.
- Minimum 5-8 years of experience as an Executive Assistant or Project Coordinator in a professional environment.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with clients, colleagues, and stakeholders.
- Proficiency in Microsoft Office, with experience in calendar management, email, and document preparation.
- Ability to work in an office environment, with a minimum of 3 days per week, and flexibility to adapt to changing work arrangements.
