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Executive Assistant to Director of Centre for Human Genetics

2 months ago

Oxford, Oxfordshire, United Kingdom University of Oxford Full time

Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Director of the Centre for Human Genetics at the University of Oxford. The successful candidate will be responsible for managing the Director's diary, coordinating meetings, and making travel arrangements, as well as providing operational line management to other administrative staff.

Key Responsibilities

  • Manage the Director's diary, using initiative to prioritize tasks and make informed decisions
  • Coordinate meetings, including arranging catering and logistics
  • Make travel arrangements, including visas, expenses, and insurance
  • Provide operational line management to other administrative staff, including 3 direct reports
  • Assist with complex diary management and confidential correspondence
  • Develop and maintain effective relationships with internal and external stakeholders

Requirements

  • Education to A-Level or equivalent
  • Experience as an executive or personal assistant at a senior level
  • Excellent administrative skills, including proficiency in audio/touch typing, record-keeping, and dictation
  • High levels of computer literacy, including MS Office, SharePoint, and Teams
  • Strong communication and interpersonal skills, with the ability to adapt to different audiences
  • High standard of numeracy, with the ability to track financial spend against budgets

Working at the University of Oxford

The University of Oxford is a world-renowned institution, and the Centre for Human Genetics is a leading research unit. As an Executive Assistant, you will have the opportunity to work with a talented team of researchers and staff, and contribute to the success of the Centre.