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Finance and Procurement Coordinator

2 months ago

Reading, Reading, United Kingdom Integris Financial Recruitment Ltd Full time
Job Description

**Job Title:** Procurement Governance Specialist

**Job Summary:** We are seeking a highly skilled Procurement Governance Specialist to join our team at Integris Financial Recruitment Ltd. The successful candidate will play a critical role in ensuring adherence to procurement practices, financial controls, and governance guidance.

**Key Responsibilities:**

  • **Provide Guidance and Support:** Offer guidance and support to procurement requestors, ensuring accuracy of coding and details on all purchase orders and that orders are raised against and within the relevant budget.
  • **Training and Development:** Provide training to new users for procurement requests and coordinate purchase order requests placed by various departments, including maintaining and sharing approved supplier listings.
  • **Stakeholder Engagement:** Actively engage with and manage stakeholders to ensure best practice processes are followed.
  • **Subject Matter Expert:** Act as subject matter expert for all procurement processes and communicate policy and process update changes as they occur.
  • **Commercial Contract Management:** Ensure that for large purchases or where commercial contracts are in place, requests are reviewed by procurement to leverage best possible discounts, encouraging 'intelligent buying'.
  • **Cross-Functional Collaboration:** Collaborate cross-functionally with business stakeholders from all departments to ensure alignment with company policies, guidelines, and standards.
  • **Workflow Management:** Check purchase orders follow the relevant workflows in accordance with company approval and authorisation policies and the delegation of approval matrix.
  • **PO Workflow Settings:** Manage PO workflow settings to ensure they accurately reflect the current business structure, including updates to delegations and personnel changes as they occur.
  • **Technical Queries:** Raise workflow or technical queries where appropriate and ensure resolutions are applied.
  • **Purchase Analysis Reports:** Provide purchase analysis reports for supplier spend and order KPIs.
  • **Vendor Setup and Management:** Coordinate with Procurement Team on vendor set-up and supplier master data management.
  • **Vendor Due Diligence and Governance:** Support best practice processes for vendor due diligence and governance in accordance with OFCOM regulations, the Telecommunications Security Act, and other relevant legislation.
  • **Gatekeeper On-boarding Portal:** Provide support for the adoption of Gatekeeper on-boarding portal for streamlined vendor and contract management processes.
  • **Supplier Base Review:** Support a comprehensive review and rationalization of the supplier base to optimize operational efficiency and cost-effectiveness.
  • **High-Performing Finance Team:** Contribute to the development of a high-performing finance team, fostering a culture of open collaboration, communication, resilience, and service excellence.

**Requirements:**

  • **Strong Knowledge of Procurement Practices:** Strong knowledge of procurement practices, financial controls, and governance guidance.
  • **Excellent Communication Skills:** Excellent communication skills, with the ability to engage with stakeholders at all levels.
  • **Analytical and Problem-Solving Skills:** Strong analytical and problem-solving skills, with the ability to identify and resolve issues.
  • **Technical Skills:** Proficiency in procurement software and systems, with the ability to manage and maintain workflows.