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Private Client Legal Assistant

2 months ago

London, Greater London, United Kingdom Berry Recruitment Full time

Position Overview: A prestigious legal firm is seeking a dedicated Paralegal to join their Private Clients division. This role is ideal for individuals with a solid background in private client matters.

Key Responsibilities:

  • Assist in managing client files and progressing cases under the guidance of the Team Leader, including drafting essential documents such as Wills and Powers of Attorney.
  • Deliver exceptional service to clients, ensuring all interactions are courteous and professional.
  • Prepare documentation accurately in line with the firm's standards and client instructions.
  • Adhere to the Solicitors Code of Conduct and comply with the Solicitors Accounts Rules.
  • Report any client complaints or concerns to the Head of Department.
  • Achieve fee targets set at the start of the financial year.
    • Manage the opening and closing of client files, including conducting online money laundering checks.
    • Handle incoming calls and greet clients visiting the office, addressing queries and taking messages as needed.
    • Coordinate with clients as directed and maintain lawyers' schedules by organizing appointments.
    • Arrange internal and external meetings, including booking meeting rooms and providing refreshments when necessary.
    • Oversee outgoing correspondence and emails.
    • Keep internal and client files organized and up-to-date.
    • Provide typing support for fee earners.
    • Organize work received from outsourcing partners, ensuring all necessary documents are prepared for dispatch.
    • Collaborate with the Accounts Department to ensure accurate and timely financial administration.
    • Input and maintain client contact information.
    • Perform general administrative tasks, including photocopying and file archiving.
    • Maintain a clean and organized office environment.
    • Report any issues with IT equipment, including printers and fax machines.
    • Work collaboratively with the team, providing secretarial and telephone support as required.
    • Respond to initial client inquiries that arise from the drop-in service.
    • Update and track legal documents such as wills and deeds according to established procedures.
    • Facilitate introductions between clients and lawyers in various departments as appropriate.

Compensation: The firm offers a competitive salary package.

We encourage interested candidates to submit their applications.