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Personnel Support Coordinator

2 months ago

Cardiff, Cardiff, United Kingdom Orbis Group Full time
About The Role

Position:
HR Assistant

Location:
Cardiff

Employment Type:
Full-Time

Compensation:
£29,000 annually, with a potential increase to £29,500 following a successful probation period.

Company Overview
Orbis Group is dedicated to creating a nurturing and efficient work environment. We are in search of a committed HR Assistant to become part of our team, delivering essential support in employee relations, compliance, and administrative tasks to uphold our high standards and fulfill our organizational objectives.

Role Objective
The primary aim of this role is to assist managers and employees with all matters related to employee relations while ensuring adherence to legal and regulatory requirements in a supportive capacity.

Key Responsibilities

Employee Relations
  • Provide assistance to the HR team regarding grievances, disciplinary actions, wellbeing, and absence management.
  • Organize meetings, including sending invitations and preparing necessary documentation.
  • Ensure that all paperwork for formal meetings and tribunals is accurate and well-organized.

HR Documentation and Administration
  • Keep employee records updated in the HR Information System (HRIS).
  • Manage contractual changes and distribute employment contracts.
  • Oversee DBS renewals and responsibilities related to Visa/Sponsorship.
  • Handle documentation throughout the entire employee lifecycle.
  • Generate reports and compile survey results for HR Business Partners and the Chief People Officer.
  • Assist with the administration of HR events and maintain relevant email accounts.

HR Support
  • Address general inquiries from managers and employees.
  • Help with the archiving of personnel records and issuing references.
  • Respond to calls in the HR Support Centre, providing initial guidance.

Project Involvement
  • Assist with corporate projects and company initiatives as required.

General Responsibilities
  • Uphold confidentiality and comply with the Data Protection Act.
  • Follow Health, Safety, and Environmental Policies.
  • Promote equality and diversity within the organization.
  • Participate in new employee orientations and conduct management training sessions.
  • Collaborate with a supportive and guiding approach.
  • Effectively manage a heavy workload while demonstrating excellent time management and prioritization skills.

Qualifications and Skills
  • Preferably knowledgeable in the social care sector, employment law, and policy development.
  • Essential understanding of employment contracts and GDPR regulations.
  • Desirable experience with safeguarding and DBS processes.
  • Proficient in IT and knowledgeable about Visa and Sponsorship matters.
  • Strong written and verbal communication skills.

Educational Background
  • CIPD Level 3 or actively pursuing.
  • Good general educational background.
  • Willingness to progress towards CIPD Level 5.

Training Requirements
  • Completion of Care Shield for Mandatory, Service Specific & CPD Courses.

Desired Attributes
  • Positive and empathetic demeanor towards individuals supported.
  • Collaborative and respectful interactions with colleagues.
  • Professionalism, integrity, and commitment to high-quality support.
  • Flexibility and willingness to adapt to new tasks and responsibilities.
  • Reliability and punctuality.
  • Openness to constructive feedback and dedication to personal development.
  • Enthusiasm for learning and growth.
  • Adherence to professional boundaries and confidentiality standards.

Application Process
We welcome your application and look forward to reviewing your credentials.