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Retail Project Coordinator

3 months ago

High Wycombe, United Kingdom GradBay Full time

About GradBay:

We are a vibrant and innovative agency dedicated to crafting insightful and technologically advanced retail solutions. Our expertise spans from comprehensive flagship store designs to tailored smaller projects, ensuring we meet diverse client needs. As thought leaders in the industry, we provide a full spectrum of services including design, production, installation, and fulfillment, allowing us to deliver complete solutions or individual components as required.

Our installations are prominent in various locations, including major retail chains and events, showcasing our flexible and client-focused approach. We pride ourselves on fostering collaborative relationships and maintaining a strong commitment to understanding consumer needs through technology.

Role Overview:

The primary objective of this position is to collaborate with clients to execute exceptional retail marketing initiatives that enhance their market presence and drive sales. You will be responsible for managing project workflows and resources, overseeing all elements of retail projects from initial concepts and creative design to procurement and final implementation. Your focus will be on delivering multiple projects efficiently, within budget, and to the highest quality standards.

Key Responsibilities:

  • Take full ownership of projects, ensuring planning and execution meet the highest standards and deadlines.
  • Provide regular project status updates and evaluations, promptly addressing any challenges.
  • Facilitate close collaboration with internal teams and stakeholders, continuously improving service levels.
  • Implement best practices in fabrication and construction methods, ensuring appropriate material selection.
  • Engage with suppliers regarding costs, timelines, and quality control.
  • Focus on achieving optimal pricing from suppliers.
  • Identify and assess new suppliers while monitoring existing ones for quality and service.
  • Manage project financials, including cost analysis and forecasting to meet financial objectives.
  • Serve as the primary contact for clients regarding technical and production inquiries.
  • Review technical drawings and prepare estimates and schedules for internal teams.
  • Compile and submit all necessary project health and safety documentation.
  • Accurately raise purchase orders in a timely manner.

Performance Metrics:

  • Timely and accurate entry of purchase orders and logging of timesheets.
  • Comparison of estimated versus actual project time and budget.
  • Client satisfaction metrics, both internal and external.
  • Accuracy and timeliness in timesheet and purchase order logging.

Candidate Profile:

Essential Attributes:

  • Friendly, approachable, and dynamic with a passion for retail.
  • Ability to work collaboratively in a team while also taking initiative.
  • Strong relationship-building skills with peers and clients.
  • Positive attitude with a commitment to problem-solving.
  • Ability to manage stress effectively and embrace a collaborative agency culture.

Required Skills:

  • Minimum of 3 years of experience in project management.
  • Proficient in stakeholder management and influence.
  • Experience in budget management.
  • Strong negotiation skills.
  • Solution-oriented mindset.
  • Excellent written and verbal communication abilities.