Current jobs related to Bid Coordinator - Islington, Greater London - Artelia UK

Artelia UK is seeking a highly skilled and organized Bid Coordinator to join our dynamic Bid Central Team. As a Bid Coordinator, you will play a crucial role in supporting the team in providing high-quality bid submissions to clients.

• Provide support and creative input to tenders, ensuring timely and high-quality delivery.
• Review daily tender alert notifications and manage distribution of relevant bids to team members.
• Complete SQs, RFIs, and other requests, while contributing to ITT responses and other submissions.
• Maintain the bid library and information systems on SharePoint, ensuring accurate and up-to-date information.
• Deliver ad-hoc marketing support, including designing and formatting bid submissions in line with company style and brand guidelines.
• Arrange the delivery of bid documents to potential clients and ensure the company bid process is adhered to in all activities undertaken.
• Monitor assessment and update of bid plans to ensure key milestones and deadlines are met.
• Attend bid launch meetings, ensuring details of all actions are recorded and distributed.
• Research key information related to the bid as directed by the Bid Manager.
• Devising and producing graphics and templates for use with each bid.
• Setting up and coordinating diaries on behalf of the Bid Team.
• Producing meeting requests and agendas throughout the bid lifecycle.
• Building and maintaining distribution lists for bids.
• Setting up and administering the electronic bid folder, supporting with version control on SharePoint.
• Managing all components of the bid library, providing regular updates to the Bid Manager.
• Updated Bid tracker with current bids win/lost status.
• Updating a list of our current frameworks.

• At least 3 years experience as a Bid Coordinator preferably within the Construction Industry.
• Strong organizational and project management skills.
• Strong communication skills ability to engage with colleagues and senior staff.
• Understands the importance of design and adherence to branding guidelines.
• Good attention to detail, ensuring all tasks are completed within pre-agreed deadlines.
• Ability to respond flexibly to short notice tasks.
• Excellent organization skills and ability to prioritize.
• Experience of fast pace, high volume/production activity where accuracy and quality are critical.
• Good eye for design - preference.
• Ability to use wide variety of design and basic IT packages.

In exchange, we are offering a competitive salary and an extensive benefits package including 5% pension, Life Insurance, full private Medical Insurance and a Medical Cash Plan (including optical and dental cover), cycle to work scheme, membership to My Artelia Benefits offering shopping discounts, savings on cinema tickets, hotel bookings and insurances. You will receive 25 days holiday plus bank holiday and 2 days charity leave each year. We are passionate about developing our staff and provide extensive training and development opportunities. We also have a number of fun social events throughout the year so you will quickly feel like part of the team.