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Accounts Payable Specialist
2 months ago
Job Title: Accounts Payable Specialist
Job Summary:
The Accounts Payable Specialist will be responsible for managing accounts payable, expense reports, and credit card transactions for several geosciences companies within the Sealaska/Woocheen Family of Businesses. This includes Seas Geosciences, LLC, and DME Systems Ltd, with potential expansion to other UK-based companies.
Key Responsibilities:
- Audit and Process Expense Reports: Verify receipts, ensure general ledger coding, and confirm contract and policy compliance.
- Train Employees/Contractors: Educate on expense reporting and Pcard reconcilement procedures.
- Review and Process Accounts Payable Invoices: Ensure accuracy and completeness, and accurately code invoices to subsidiary and general ledger accounts.
- Manage Accounts Payable Period Closing: Communicate with accountants regarding accruals and ensure timely completion.
- Process and Upload Credit Card Transactions: Manage monthly company credit card transactions and upload them into accounting systems.
- Reconcile Purchase Card Receipts: Audit receipts for VAT and reconcile monthly purchase card receipts to bank summaries.
- Data Entry and Spreadsheet Management: Perform data entry and maintain spreadsheets for accounts payable and vendor information.
- Vendor and Accounts Payable File Maintenance: Organize and maintain vendor and accounts payable files and records.
Required Skills and Abilities:
- Knowledge of Accounting Principles and VAT Requirements: Understand basic accounting principles and VAT requirements.
- Excel Skills: Build and work with basic Excel spreadsheets.
Education and Experience:
- Accounts Payable Experience: Five years of experience processing accounts payable.
- Industry Experience: Experience in marine construction or offshore geotechnical industry preferred.
Compensation: Pay range is $12-15 GBP per hour, based on experience level.
