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Conveyancing Legal Assistant
2 months ago
Overview:
We are seeking a dedicated Legal Assistant/Secretary to provide essential administrative support to our Fee Earners in the conveyancing department. This role is pivotal in ensuring the smooth operation of our legal services.
Key Responsibilities:
1. Manage the Fee Earner's calendar by scheduling meetings and appointments.
2. Handle routine client communications and inquiries with professionalism.
3. Open and close client files efficiently.
4. Attend to clients in person and via telephone, upholding the firm's standards of client care.
5. Create and maintain accurate client records in the firm's database, ensuring all correspondence and notes are documented.
6. Draft and produce client correspondence, including invoices and other legal documents.
7. Submit SDLT forms to HMRC and applications for property registration with the Land Registry.
8. Maintain confidentiality regarding client and firm information at all times.
9. Organize and manage physical client files, including copying, storing, and retrieving information.
10. Process completion funds and slips, and order documents from the Land Registry online system.
11. Assist in drafting Contract Packs, Transfer Forms, and other necessary legal documentation.
12. Ensure all accounts are settled before closure and record client monetary transactions.
13. Arrange searches, reports, and any additional information as requested by the Fee Earner.
14. Manage incoming and outgoing mail, ensuring timely delivery.
15. Perform typing, photocopying, filing, and manage electronic communications.
16. Adhere to health and safety regulations while performing all duties.
Candidate Profile:
- Proven experience as a Legal Assistant or Secretary.
- Excellent communication skills and a collaborative mindset.
- Ability to prioritize tasks and work under pressure.
- Discretion in handling sensitive information.
- Strong organizational skills with a methodical approach.
- Self-motivated and proactive in delivering exceptional service to clients and colleagues.