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Facilities Operations Manager
3 months ago
Position Overview
The Facilities Operations team is in search of a skilled and electrically certified Manager to enhance our dynamic Facilities Maintenance Division. Ideal candidates will possess qualifications at a minimum of HNC / HND level in Electrical Engineering, along with a minimum of 5 years of supervisory or managerial experience in a maintenance or installation setting. We encourage applications from individuals outside the NHS who fulfill these essential criteria. Experience with NHS-specific processes and guidelines is not a prerequisite for consideration. We welcome applications from those with substantial supervisory experience seeking advancement, as well as those with a proven management background looking for a fresh opportunity in a different context.
Please note that we are specifically seeking an electrically qualified professional at this time to complement the existing skill set within our management team. Our commitment to patients is paramount, with resilience integrated into all our systems to support our clinical colleagues in delivering a continuous service. You will find a small, welcoming, and dedicated team managing a diverse array of complex engineering and building services equipment.
Key Responsibilities
The successful candidate will be accountable for delivering effective operational facilities management services for the organization’s estates portfolio. This includes ensuring compliance with all relevant regulatory, advisory, financial, and service delivery frameworks.
Responsibilities will encompass the coordination of daily planning and execution of operational and maintenance functions, primarily focused on engineering services and infrastructure. This role will involve the daily management of the in-house maintenance team and specialized contractors or service providers essential for normal operations and emergency services.
About Us
At Sheffield Children's, our mission is clear: to foster healthier futures for children and young people. Our three strategic objectives are:
- Exceptional Patient Care
- Outstanding Workplace Environment
- Pioneers in Children's Health
We collaborate effectively with local, regional, and national partners to deliver both physical and mental healthcare across various settings. Many of our clinicians are recognized as leaders in their fields, both nationally and internationally.
We take immense pride in our work and are a friendly, welcoming, and motivated NHS Trust guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 staff embody these values, ensuring that patients and their families receive kind and compassionate care that makes them feel safe and at home.
As we approach our 150th anniversary, we remain dedicated to enhancing our reputation in children's health leadership, improving experiences for both patients and staff, and focusing on community health.
Job Duties
The role involves:
- Drafting and updating all Planned Preventative Maintenance (PPMs) procedures related to facilities, equipment, and infrastructure, ensuring alignment with current best practices and relevant guidance.
- Ensuring that maintenance specifications and contracts reflect the same level of detail and requirements as PPMs.
- Contributing to the development and revision of the organization’s Major Incident Plan, ensuring the resilience of facilities through the creation of business continuity plans.
- Acting as a Responsible Person to ensure adherence to best practices within the technical disciplines.
- Supporting the Senior Facilities Manager in the development and review of operational service functions, identifying cost pressures and capacity planning needs.
- Authorizing budgets, ordering supplies/equipment, and processing staff timesheets.
- Monitoring and reporting any budget inconsistencies to the finance management team.
- Assisting in the development and implementation of contingency and business continuity strategies to ensure seamless service delivery during major disruptions.
- Maintaining adequate stocks of operational materials, parts, and equipment, ensuring timely sourcing of non-stock items or offsite repairs.
Commitment to Inclusive Recruitment
We are dedicated to being an inclusive employer, and accurate data capture is vital to ensure we are supportive and representative. Our goal is to allow all applicants to see themselves in the available categories on our application form, and we recognize that some of our data capture fields may not be inclusive. We are actively working with our system provider to implement changes.
We encourage and actively support applicants with additional needs, including those from ethnic minorities, individuals with disabilities, and members of the LGBTQ+ community. If you require adjustments to any aspect of the recruitment process or wish to learn more about our recruitment and selection procedures, please reach out to our Recruitment Manager.
We continuously review our recruitment and selection processes to support our long-term goal of being a champion of Equality, Diversity, and Inclusion.
Trust Values
The Trust is committed to delivering high-quality patient care, keeping children, young people, and families at the center of our efforts by adhering to our CARE values:
- Compassion: Leading with kindness and demonstrating empathy, understanding, and respect.
- Accountability: Striving to do the right thing and taking ownership of responsibilities.
- Respect: Valuing differences, addressing inequality, and fostering an inclusive culture.
- Excellence: Delivering a high standard of care.
Qualifications
Essential
- Degree Level education, HNC/HND in Electrical Engineering or Electrical Building Services.
- Evidence of ongoing professional development and commitment to continuous learning.
- A dedication to pursuing further training and qualifications relevant to the role.
Desirable
- Master's degree in an Engineering discipline (Electrical).
- Membership in a professional engineering or building institution.
- Authorized persons status in Estates engineering services.
Experience
Essential
- Management experience in the operational oversight of a large estate, including building fabric, services, and associated engineering systems.
- Extensive background in electrical/mechanical or building services engineering.
- Experience in contributing to and implementing facilities service strategies and action plans, including writing reports and planning.
Desirable
- NHS facilities experience.
- Experience managing health and safety in an organizational context.
- Proven track record in achieving best value in project procurement and contract management, along with planning and delivering cost improvement initiatives.
Knowledge
Essential
- Comprehensive knowledge of key regulatory compliance areas related to health and safety, including electricity, asbestos, fire safety, legionella, and falls from height.
- Excellent communication and interpersonal skills, with the ability to engage stakeholders through negotiation and influence.
- Experience with benchmarking, market testing, and value-for-money assessments.
Desirable
- In-depth understanding of decontamination and sterile services processes, as well as risks related to ligatures and self-harm, and medical gases.
- Demonstrated knowledge of NHS facilities management, including CQC outcomes and NHS Premises Assurance Model.
- Familiarity with relevant NHS-specific guidance related to facilities and infrastructure.
