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Senior Executive Assistant to the Chief Executive Officer

3 months ago

Hampstead, United Kingdom Royal Free London NHS Foundation Trust Full time

Position Overview

The ideal candidate will provide comprehensive support at the Executive level, encompassing a variety of responsibilities such as managing schedules, documenting high-stakes meetings, and crafting precise, well-organized communications. This role also involves the preparation of detailed reports and overseeing project-related documentation, policy evaluations, and management of on-call duties. The candidate will supervise two other Executive Assistants, ensuring the efficient operation of the executive office.

Key Responsibilities

  • Directly oversee two Executive Assistants, ensuring effective management of inquiries and correspondence through various channels, including email and phone.
  • Prioritize urgent communications and relay critical messages to the appropriate executives promptly.
  • Establish and maintain efficient systems for managing information and messages.
  • Provide a full range of secretarial services to executives, including drafting reports, letters, and presentation materials, as well as organizing filing systems for documentation.
  • Ensure all incoming correspondence is logged and addressed appropriately, drafting responses as necessary.
  • Manage a comprehensive electronic calendar, coordinating meetings and appointments.
  • Prepare for meetings by creating agendas, taking minutes, and distributing relevant documents.
  • Organize travel arrangements and events as required.

About the Organization

Royal Free London NHS Foundation Trust employs approximately 10,000 staff members dedicated to serving millions of patients. The Trust includes multiple hospitals and community services, providing a unique opportunity to enhance patient care through innovative practices. Our mission is to deliver exceptional clinical services supported by world-class teaching and research, continuously striving for excellence in patient outcomes and organizational performance.

Core Values

We are committed to fostering a diverse and inclusive environment, promoting equality across all levels of our organization. Our core values—Compassionate, Inclusive, and Committed—guide our interactions with patients, staff, and the community.

Qualifications and Skills

  • A degree-level education complemented by relevant experience.
  • Extensive secretarial experience, particularly at the executive level.
  • Proficient in Microsoft Office applications and adept in customer service.
  • Strong organizational skills with the ability to work independently in a fast-paced environment.
  • Demonstrated ability to handle sensitive information with discretion.

The successful candidate will exhibit a strong commitment to quality and a collaborative spirit, working effectively across various teams to achieve shared goals.