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Transport Coordinator

2 months ago

Doncaster, Doncaster, United Kingdom Stobart Full time
Job Title: Transport Administrator

As a key member of our team, you will be responsible for ensuring the smooth operation of our transport services. Your primary focus will be on creating and managing customer consignments, ensuring accuracy and efficiency in all aspects of the process.

Key Responsibilities:
  • Create and check daily customer consignments on our in-house AS400 system, liaising with customers as necessary
  • Ensure all consignments are correctly administered, rated, and ready for invoicing, obtaining rates for new delivery points from our Finance and Reporting Team when required
  • Amend consignment details as needed, communicating changes to relevant parties, including ESL Planning teams and Tesco on-site teams
  • Produce reports, including KPI and other metrics, for customers and ESL, utilizing Microsoft Excel
  • Reconcile work on ESL's GTS system against customer schedules to ensure accurate charging and invoicing at week and period end
  • Liaise with Transport Managers and other on-site team members to ensure data presented to customers is accurate
  • Assist the Admin Team Leader and Data Analyst in providing daily/weekly information required by customers regarding performance, costs, etc.
  • Provide Tesco on-site teams with up-to-date information regarding new Tesco stores, including Risk Assessments, rates, and GTS Location code information
  • Provide general administrative support to the Admin Team Leader and Admin team, and perform other tasks as required
  • Escalate issues to the Admin Team Leader when unable to resolve
  • Participate in daily Irish conference calls to agree on trailer requirements
  • Manage Isotrak compliance to ensure all loads from the depot are tracking, and liaise with the planning team/team leader to resolve driver and job errors
  • Liaise with the warehouse to ensure the correct trailers are available to meet demand
  • Conduct daily yard checks to comply with safe and legal checks, raising any defects to relevant personnel
  • Stay up-to-date with news items, vacancies, and process updates as detailed on the ESL Intranet system
Requirements:
  • Previous experience in an administrative role
  • Excellent numeracy, accuracy, and literacy skills
  • Strong communication and interpersonal skills
  • High levels of flexibility, commitment, and motivation
  • Able to use own initiative and work with limited supervision
  • Capable of meeting specific deadlines and working in pressured situations
  • Able to work as part of a team and individually
Benefits:
  • Annual leave entitlement of 20 days inclusive
  • Pension scheme with a 5% employee contribution and 3% employer contribution
  • Life assurance of 2 times annual salary
  • Wellness program with access to confidential telephone counseling and legal information service
  • Eye care vouchers for substantial savings on eye tests and prescription glasses
  • Reward and recognition program for employees who go the extra mile
  • Everyday discounts through our benefit platform