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Logistics Coordinator

2 months ago

Exeter, Devon, United Kingdom CIBT Full time

CIBT is a leading global provider of immigration and visa services, serving both corporations and individuals. With over 30 years of experience, we assist Fortune 500 companies and individual clients with comprehensive immigration solutions.

We are committed to delivering exceptional service experiences in every engagement.

Logistics Coordinator

As a Logistics Coordinator, you will play a vital role in ensuring the smooth operation of our daily logistics processes. You will be responsible for managing incoming and outgoing couriers, preparing and sorting documentation, and coordinating with various departments and external partners.

Key Responsibilities:
  • Communication & Coordination:
    • Effectively communicate via email, Teams messages, and other channels.
    • Collaborate with internal teams and external couriers to ensure seamless operations.
  • Document Management:
    • Generate and print collection sheets, ensuring all documents are up-to-date.
    • Maintain and organize pick-up forms and binders according to the daily schedule.
    • Review and manage foreign lodge documents.
    • Personally deliver client documents to embassies, consulates, and notary services.
  • Courier Management:
    • Prepare and book daily couriers, including local and international shipments.
    • Prioritize legal lodge documents for notary services and coordinate their courier delivery.
    • Manage foreign lodge documentation, including retrieval, generation of lodge sheets, and payment processing.
  • Round Preparation & Execution:
    • Organize and sort documents into folders for scheduled rounds.
    • Conduct morning and afternoon delivery rounds, ensuring timely completion.
    • Update and maintain records for submitted documents, including prices and submission dates.
  • Return & Despatch Processing:
    • Process returns, prioritizing registered mail and other courier services.
    • Close despatch sheets and prepare for personal pick-up as required.
  • Collection & Inventory Management:
    • Manage daily collection schedules, including booking pick-ups for the following day.
    • Compile and reconcile daily receipts, ensuring accuracy.
    • Double-check that all lodge, collection, and dispatch sheets are empty at the end of the day.
Qualifications:
  • Previous experience in logistics, operations, or a similar role.
  • Strong organizational skills with meticulous attention to detail.
  • Ability to multitask and manage multiple priorities effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills.