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Executive Assistant to the Headmaster

2 months ago

Scarborough, North Yorkshire, United Kingdom Reed Full time
Job Summary

We are seeking a highly organized and proactive Administrative Support Specialist to support the Headmaster of a prestigious educational institution in a dynamic and supportive environment.

Key Responsibilities
  • Manage the Headmaster's Schedule: Coordinate meetings, appointments, and events to ensure efficient use of time.
  • Handle Correspondence: Respond to emails, letters, and phone calls in a timely manner, maintaining a professional tone and demeanor.
  • Prepare Documents: Edit and format reports, presentations, and other materials to ensure accuracy and clarity.
  • Coordinate Meetings: Prepare agendas, take minutes, and follow up on action points to ensure seamless execution.
  • Liaise with Stakeholders: Communicate with staff, students, parents, and external partners on behalf of the Headmaster, maintaining confidentiality and discretion.
  • Maintain Records: Organize and update confidential files and records, ensuring accuracy and accessibility.
  • Support Events: Assist with planning and execution of school events and functions, ensuring a high level of professionalism and attention to detail.
Requirements
  • Proven Experience: Minimum 2 years of experience as an Administrative Support Specialist or Executive Assistant, preferably in an educational setting.
  • Organizational Skills: Excellent time-management and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new software and systems quickly.
  • Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality, upholding the highest standards of professionalism and integrity.
  • Teamwork and Adaptability: Ability to work independently and as part of a team, with a high level of flexibility and adaptability to changing priorities and demands.
Benefits
  • Competitive Salary and Benefits: A comprehensive salary and benefits package, including opportunities for professional development and growth.
  • Dynamic and Supportive Environment: A dynamic and supportive work environment, with a team of professionals who share a commitment to excellence and innovation.
  • Professional Development: Opportunities for professional development and training, ensuring that you stay up-to-date with the latest trends and best practices in the field.
  • Contribution to a Respected Institution: The opportunity to contribute to a respected educational institution, making a positive impact on the lives of students and staff.