Administrative Services Coordinator

Position Overview

The West Area Team is seeking a dedicated and proactive individual to join the South Meirionnydd 1 Team, providing exceptional administrative support to enhance the operational efficiency of the department.

The successful candidate will assist the District Nursing Team in the daily management of administrative tasks, ensuring accurate, confidential, and effective support for all service users.

Welsh language proficiency is preferred for this role; however, applications from both Welsh and English speakers are encouraged.

Key Responsibilities

The primary responsibilities of this position include:

• Delivering secretarial assistance to the team, which encompasses filing, photocopying, and managing inquiries and correspondence from various stakeholders.
• Conducting audits as required.
• Providing support with the Civica system.
• Assisting with general typing tasks.
• Facilitating data entry, procurement of supplies, reporting, and training initiatives.

About Our Organization

Betsi Cadwaladr University Health Board (BCUHB) is the largest healthcare provider in Wales, delivering a comprehensive range of services including primary, community, mental health, acute, and elective hospital care to a diverse population across North Wales. We are committed to fostering an inclusive environment that values equality and diversity, and we welcome applications from individuals under the 'Disability Confident Employer' scheme.

We encourage candidates who are eager to embrace challenges and contribute positively to our mission of supporting the community.

Job Responsibilities

A detailed job description and person specification can be found in the supporting documents or by accessing the application portal.

Qualifications

Essential:

• Strong educational background (GCSEs in Maths and English at grades A-C or equivalent).
• Proficient in computer skills, including Microsoft Office and Outlook.

Desirable:

• Familiarity with hospital systems.

Experience

Essential:

• Prior clerical or office experience.

Desirable:

• Experience in a healthcare environment.

Aptitudes and Skills

Essential:

• Excellent written and verbal communication skills.
• Able to prioritize tasks effectively.
• Strong organizational abilities.
• Capability to work independently as well as collaboratively within a team.

Desirable:

• Ability to communicate in Welsh.

Core Values

Essential:

• Strong interpersonal skills.
• Flexibility and adaptability to meet changing service demands.