Compliance and Data Coordinator

1 week ago

Sittingbourne, Kent, United Kingdom JMK Resourcing Solutions Full time
Job Title: Compliance and Data Administrator

This newly created role is a vital part of our compliance team, requiring an exceptional level of attention to detail and proficiency in Excel, including Vlookups and Pivot Tables. The successful candidate will be comfortable working with large data sets and ensuring accuracy in database management and data transfer to clients' systems.

Job Purpose

As part of our Compliance team, you will administer and liaise with customers to provide product technical and compliance data on our full range of products. This involves keeping data up to date, easily accessible, and providing it to clients' portals in various formats. You will manage this process in a timely and effective manner.

Key Responsibilities
  • Request and collate data captures for new products and serve as the point of contact for product data flow within the business, disseminating data as requested.
  • Pass data received for new products to NPI for review and actioning.
  • Update data captures into different formats needed for various system uploads.
  • File all specification files, technical drawings, assembly instructions, and test certificates in the correct locations electronically.
  • Make requests for evidence of compliance for the Compliance Manager and gather returns for review.
  • Update the compliance matrix and file evidence once data is approved by the Compliance Manager.
  • Maintain the compliance matrix to ensure no requests are overdue.
  • Collate and maintain compliance trackers with evidence updates.
  • Update compliance systems monthly and support the Compliance Manager with quarterly and annual submissions to HMRC and the Environment Agency.
  • Maintain and update customer systems containing product technical data.
  • Assist the Compliance Manager in other tasks as required.
Key Challenges and Decisions
  • Maintain a range of systems and databases to track progress.
  • Use internal and external systems to record required information.
  • Have excellent time management skills to ensure tasks are completed on time.
  • Manage multiple requests for information and technical data, dealing with multiple customers politely and professionally.
Key Performance Indicators
  • All product data requests are completed within deadlines.
  • NPI and Compliance Manager have data to hand when needed.
  • Customers have all required data to place orders.
  • All documents and systems have been updated within the business or externally.
  • Business is compliant, and evidence is easily accessible to relevant parties.
Internal and External Relationships
  • Work with UK teams to understand their requirements.
  • Work with overseas teams worldwide to capture all necessary information to fulfill requests.
  • Liaise with third parties to ensure all declarations and data submissions are completed when needed and are accurate.
Person Specification
  • Excellent administrative and organisational skills.
  • Good knowledge of Excel and OneDrive (ideally with Pivot Tables & VLookUps).
  • Used to managing large amounts of data on spreadsheets.
  • Excellent attention to detail.
  • Excellent communication skills, both written and verbal.
  • Able to complete tasks and deadlines effectively.
  • Able to work independently and drive self-performance.
  • Able to communicate effectively to peers and management.
  • Experience of working with colleagues from overseas countries (desirable).

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