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Executive Assistant to Director

2 months ago

Penrith, Cumbria, United Kingdom Pertemps TM Full time

Pertemps TM is seeking a highly organized and experienced Personal Assistant to provide comprehensive support to a Director within a respected local government organization.

This role demands exceptional discretion, professionalism, and the ability to manage multiple priorities effectively. The ideal candidate will be proactive, resourceful, and thrive in a fast-paced environment.

Key Responsibilities:
  • Diary Management: Efficiently organize and manage the Director's schedule, including meetings, appointments, and travel arrangements.
  • Communication: Serve as the primary point of contact for the Director, handling incoming and outgoing communications such as emails, calls, and correspondence with tact and professionalism.
  • Meeting Coordination: Prepare agendas, meticulously take minutes during meetings, and diligently follow up on action items to ensure smooth proceedings.
  • Document Preparation: Draft, review, and edit a variety of documents, presentations, and reports with accuracy and attention to detail.
  • Travel Arrangements: Plan and book seamless travel itineraries, including flights, accommodation, and ground transportation, for the Director.
  • Research & Reporting: Conduct thorough research, compile relevant data, and prepare insightful reports to support decision-making processes.
  • Liaison: Build and maintain positive relationships with internal and external stakeholders on behalf of the Director, ensuring effective communication and collaboration.
  • Office Management: Provide administrative support, including filing, expense reporting, and managing office supplies, to ensure a well-organized and efficient workspace.
  • Special Projects: Assist the Director with special projects and initiatives as required, demonstrating flexibility and adaptability.

This is a Hybrid working role:

3 days home working.
2 days required in their nearby office locations.

Pay & Hours:

£15.70 per hour
37.5 hrs per week
Monday - Friday

This is a 6 month temporary contract, with a view to become permanent for the right candidate.