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Conveyancing Secretary

2 months ago

Ferndown, Dorset, United Kingdom Jobshop UK Limited Full time
Job Summary

We are seeking a highly organized and detail-oriented Conveyancing Secretary to join our team at Jobshop UK Limited. As a key member of our Commercial/Residential Property department, you will provide exceptional administrative support to our fee earners, ensuring seamless communication with clients and stakeholders.

Key Responsibilities:
  • Process and manage audio/dictation files with accuracy and efficiency
  • Prepare and draft correspondence, including letters and emails, in a timely manner
  • Act as the primary point of contact for clients, handling inquiries and taking clear messages as required
  • Liaise with clients, lawyers, estate agents, and other professionals to resolve queries and provide updates
  • Manage diaries, arrange meetings, and coordinate tasks with colleagues and clients
  • Monitor and manage email correspondence, taking action as necessary
  • Print and manage billing guides, track payments, and maintain accurate records
  • Record time spent on tasks and maintain accurate records
  • File and archive documents in accordance with company procedures
  • Perform general office duties, including filing, photocopying, and scanning
  • Update and maintain electronic document storage systems
  • Store deeds and other documents in accordance with company procedures
  • Prepare contracts and bundles of supporting documentation for sale matters
  • Requisition standard searches for purchase matters
  • Assist fee earners in preparing reports for clients
  • Prepare standard correspondence and supporting documentation for exchange of contracts
  • Administer completions and prepare applications for registration with the Land Registry
  • Provide quotes and convert them into work for prospective clients
  • Undertake other duties as necessary and appropriate to the role
Person Specification:
  • Previous experience in legal secretarial work, particularly in a conveyancing department, is essential
  • Excellent written and verbal communication skills
  • Ability to work independently and under pressure
  • Excellent IT skills, including Word, Excel, and Outlook
  • Excellent telephone manner and interpersonal skills
  • Helpful, friendly, and patient approach
  • Good sense of humor
  • Dedicated and committed
  • Excellent time-keeping
Benefits:
  • Health Benefit Scheme
  • Free onsite parking