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Office Administrator
2 months ago
The HALO Trust is a leading international humanitarian mine action charity, dedicated to saving lives and restoring livelihoods for those affected by conflict.
Job SummaryWe are seeking an experienced Office Manager to join our team at The HALO Trust. As a key member of our administrative team, you will be responsible for the smooth and efficient running of our office operations, ensuring that our staff have the necessary resources to carry out their duties effectively.
Key Responsibilities- Office Management: Oversee the day-to-day operations of our office, ensuring that all administrative tasks are completed in a timely and efficient manner.
- Facilities Management: Manage all office facilities, including scheduling servicing, repairs, and resolving issues in a timely manner.
- Financial Management: Manage office petty cash and reconcile at month end.
- Visitor Management: Manage and welcome all visitors to our office, ensuring they sign in and are offered refreshments.
- Meeting Room Management: Manage meeting room bookings for both our Wilton and London offices.
- Supply Chain Management: Organise all office supplies and consumables, ensuring there are adequate stocks.
- Health and Safety: Ensure that behaviour and practices in the office comply with ISO standards on environment, Health and Safety, and Quality Management.
- Fire Safety: Conduct monthly fire checks and weekly fire alarm testing.
- Induction and Training: Organise and carry out office inductions for new staff at both our Wilton and London offices.
- Experience: Previous experience as an Office Manager or equivalent.
- Skills: Ability to prioritise and co-ordinate tasks efficiently, attention to detail, problem-solving skills, initiative, organisational skills, excellent written and verbal communication skills, and excellent IT skills.
- Values: A strong work ethic, a positive attitude towards routine tasks, and a commitment to our core values.
- Competitive Salary: £25,000 - £28,000 pro rata, depending upon experience.
- Opportunities for Career Progression: Excellent opportunities for career progression within our organisation.
- Pension Scheme: Contributory pension scheme, with HALO matching up to 5% of contributions.
- Annual Leave: 25 days annual leave (pro-rata) and 8 Public Holidays.
- Reimbursement for Travel Costs: Reimbursement for London travel costs, subject to terms and conditions.
- Life Assurance: Non-contributory Life assurance.
- Occupational Health Services: Access to occupational health services.
- Private Medical Insurance: Private medical insurance.
- Flexible Working: Flexible working arrangements.
- Cycle to Work Scheme: Cycle to work scheme.
