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Personal Assistant to the European Executive

3 months ago

Birmingham, Birmingham, United Kingdom Claire's Full time

Personal Assistant to the European Executive

We are seeking a dedicated Personal Assistant to support our European Executive, playing a vital role in delivering exceptional administrative assistance. This position encompasses a variety of tasks designed to optimize the Executive's schedule and enhance productivity.

This flexible position allows for a hybrid work arrangement, enabling you to work from our European headquarters for part of the week.

  • Collaborate closely with the Executive to organize and facilitate their daily activities
  • Oversee intricate calendar management and resource coordination
  • Arrange travel and lodging for the Executive and team members
  • Draft documents and prioritize essential legal materials
  • Engage with key partners and support business communications
  • Assist the European Leadership Team in organizing meetings and tracking action items
  • Document meeting minutes and manage expense reporting
  • Identify and implement process improvements
  • Perform additional responsibilities as directed by the Executive
  • Communicate proficiently within a global corporate framework

Required Qualifications:

  • Proven experience as a Personal Assistant to a senior executive
  • Exceptional interpersonal skills with the ability to collaborate with diverse teams
  • Advanced proficiency in Excel and a meticulous attention to detail
  • Resourceful and capable of making sound decisions
  • Proactive mindset with strong prioritization skills

At Claire's, we are committed to fostering diversity and inclusion. We encourage applications from individuals of all backgrounds, including those with disabilities. Accommodations are available upon request throughout the recruitment process. Join us in building a supportive and inclusive workplace culture.