Operations Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Operations & Project Coordinator to join our team at Think Specialist Recruitment. This is a full-time and permanent position based in Hemel Hempstead.
In this role, you will work closely with the operations team, supporting on administration, invoicing, POs, taking in and booking projects, and much more. Ideally, we are looking for someone with some experience dealing with tradespeople, particularly in plant hire, construction, or similar industries.
The successful candidate will have excellent interpersonal skills, communication, and adaptability. Proficiency in office IT applications, especially Microsoft Excel and Outlook, is essential. A positive attitude to work and a thorough and meticulous approach are also required.
The salary for this position is £27k to £30k, dependent on experience, along with a number of other benefits, including full in-house training, on-site parking, a supportive and relaxed working environment, regular social events, and a Summer and Christmas party.
Key Responsibilities:- Auditing actual budgets and providing targeted feedback reports for improvements and notifying management and Directors
- Contracts costings auditing
- Filing receipts and invoices for all projects
- Responsible for credit control regarding first-stage internal invoicing
- Updating spend trackers with all purchases
- Monitoring job timeframes and ensuring projects are completed in set timings
- Adding Purchase orders to internal systems
- Organising Project Managers' calendars and booking site visits
- Liaising with management regarding new site staff and dealing with first-stage recruitment and interviews
- Organising materials from budget templates
- Logging daily project updates
- Organising completion certificates when projects are finished
- Preparing and emailing out weekly operative schedules to clients
- Distributing health and safety procedures for projects and ensuring information is collated and saved
- Attending weekly project meetings and supporting by taking minutes and distributing these to the office
- Ordering project materials with the assistance of the Quantity Surveyor
- Handling material returns for damages and overstock
- Arranging skip hire and waste sorting
- Arranging the hire of tools, plant hire, and off-hire of equipment.
- Some previous form of Admin/Operations type work is essential
- Previous experience dealing with tradespeople would be ideal
- A positive attitude to work
- Proficiency using office IT applications, especially Microsoft Excel and Outlook
- Thorough and meticulous person with an eye for detail
- Excellent interpersonal skills and communication
- Adaptable and flexible in their approach to work
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