Supply Chain Coordinator

3 days ago

Dundee, Dundee City, United Kingdom Ace Aquatec Full time
Job Title: Supply Chain Assistant

About Ace Aquatec:

Ace Aquatec is a leading aquaculture technology company that specializes in welfare-first in-water electric stunners, marine mammal protection devices, biomass estimation, and sea lice removal systems. We help our customers thrive by making their operations efficient, ethical, and sustainable.

About the Role:

The Supply Chain Assistant will provide critical support to the Supply Chain team, responsible for booking all import and export vendor and customer shipments, including processing customs clearance instructions as required. Other key tasks include providing purchasing support through placing vendor orders, monitoring the live vendor order book, and performing routine supply chain team tasks.

  • Coordinate the shipment of order consignments to domestic and international locations, ensuring timely and accurate delivery.
  • Obtain shipping quotations and advise the team on timelines and cost estimates.
  • Manage and maintain key freight forwarder accounts, continuously monitoring service levels and pricing of quotes received.
  • Prepare and send shipping documentation, including commercial invoices, packing lists, and EUR1 forms, to ensure smooth transit.
  • Advise freight forwarders on CPC codes, tariff codes, and determining temporary or permanent import, returned goods relief requirements.
  • Resolve issues related to new customs regulations worldwide, making necessary updates to future shipments.
  • Ensure customs compliance is adhered to on shipping documentation, with accurate information to allow smooth transit.
  • Manage urgent requirements for equipment and reprioritize volume of requests across the business.
  • Update the shipping history log to enable the wider team to self-serve with estimated freight costs.
  • Coordinate the return of assets on trials, following up with site contacts as required.
  • Monitor activity levels to allow the logistics function to meet trading demands of the business.
  • Provide support to the Supply Chain team for purchasing, through management of the live vendor order book.
  • Support the management of data kept in the company ERP in Dynamics 365 Business Central.
  • Support the warehouse function as required.
  • Support the administration and management of live transactions in the ERP as required.
  • File and log all relevant import and export documents via the ERP or company systems as required.
  • Contribute to the ongoing development of the Supply Chain department and wider business.

Requirements:

  • Minimum 2 years of experience in an import/export environment.
  • Proficiency in MS Office and data management software.

Benefits:

  • 33 days annual leave
  • Death in service at 4 x annual salary
  • Employee Assistance Programme
  • Enhanced parental leave policies
  • Birthday day off
  • Paid bereavement leave
  • Paid sick leave
  • Company pension scheme
  • Bike to work scheme

How to Apply: Click on the button to submit your CV. Please only apply if you already have working rights in the UK. No agencies please.

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