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Building Services Coordinator
2 months ago
The University of Glasgow's estates department is responsible for managing a diverse range of functional space across various locations. The Facilities Operations Coordinator plays a crucial role in ensuring that the physical infrastructure and related services meet the needs of staff, students, and visitors.
This position supports the in-house facilities team with daily operations, implementing operational standards to deliver facilities management services in line with the University's strategy for effective use of its estates. The successful candidate will develop an effective working relationship with the University Estates and Commercial Services, ensuring effective communication and coordination of work schedules, responding to demands and changing priorities.
Main Duties and Responsibilities- Manage personnel card activation for building access.
- Coordinate meeting room bookings.
- Support safe access to facilities for repair or inspection and respond to emergencies.
- Assist with the arrival and departure of staff and PGR students, and the effective use of desk space, meeting space, and breakout areas.
- Assist with the delivery and uplifts of items received and to be collected by various services, including the completion of relevant documentation.
- Set up basic IT and AV equipment.
- Support the maintenance of key facility management documentation, such as building layouts, occupant details, and security access information.
- Support the Facilities team in monitoring and reviewing the school facilities insurance inspection regime and the safety compliance regime.
- Ensure first-aid and welfare space and facilities are maintained to a safe standard.
Essential:
- Able to demonstrate the competencies required for this level of post, having acquired the necessary knowledge and skills in a similar role.
Desirable:
- Good knowledge of facility management, including maintenance management processes.
- Good knowledge of project management, asset management, and design development processes.
- Good understanding of relevant health and safety policies and procedures.
Essential:
- Good interpersonal skills.
- Good organisational skills.
- Computer literate.
Essential:
- Working within a customer-facing role or Higher Education environment.
Desirable:
- Experience of facilities management.
This post is full-time (35 hours per week) and fixed-term for up to 12 months in the first instance. Salary will be Grade 4, £22,681 - £25,138 per annum.
The University of Glasgow is an equal opportunities employer and welcomes applications from all qualified candidates. We are committed to creating an inclusive and diverse working environment.
